Role Overview: The Deal Costing Clerk is responsible for the timely and accurate financial processing of vehicle sales across multiple dealerships. This role ensures that all deal paperwork, commissions, taxes, and fees are calculated correctly and posted to the accounting system within the 24-hour window. You will act as a key link between the Sales department and the Finance office.
Key Responsibilities
- Review and cost all vehicle sale contracts within 24 hours of receipt, ensuring all financial data aligns with company policy.
- Seamlessly process purchases and sales for multiple different dealerships within the group.
- Maintain and update sales logs daily to ensure real-time accuracy of dealership performance metrics
- Download essential financial reports and accurately upload documents into AutoDoc (or relevant document management systems).
- Proactively email Department Managers regarding any missing paperwork, discrepancies, or concerns that prevent a deal from being processed.
- Provide regular status updates to the Team Leader regarding pending deals, roadblocks, and daily throughput.
- Manage a wide range of administrative and accounting tasks as assigned to support the month-end closing process.
Qualifications & Skills
Technical Skills
- Experience: Previous experience in automotive dealership accounting or deal costing is highly preferred.
- Excel Skills: Ability to navigate spreadsheets and update sales logs with 100% accuracy.
- Fast-Paced Data Entry: Proven ability to handle high volumes of data under tight deadlines (24-hour turnaround).
Soft Skills:
- Attention to Detail: An accountant's eye for spotting missing signatures, incorrect tax calculations, or mismatched VINs.
- Proactive Communication: Comfortable following up with busy Sales Managers to resolve deal issues.
- Multitasking: The ability to jump between different dealership sets and various tasks without losing focus.
- Time Management: Highly organized and able to prioritize hot deals that need immediate funding.
