Bachelor's Degree in Office Administration, Business Administration or equivalent.
Proven work experience as Office Assistant; Experience in handling sales documents are a plus
Must be fluent in writing and speaking in English
Competent in Mathematics
Keen to details, Organized, and Systematic
Proficient in MS Applications and Google Workspace
Should be amenable to work in Bel-air Village, Makati City
Admin Functions
Assist all visitors of the company.
Deal with all inquiries in a professional and courteous manner, in person, on the telephone or via email.
Answer, screen and transfer inbound phone calls.
Manage staff appointments.
General clerical duties including photocopying, fax and mailing.
Maintain, monitor and report inventory of office supplies, product displays, equipment, and items/samples.
Document all incoming and outgoing documents and items/samples.
Report discrepancies in inventory, if any.
Coordinate maintenance of office equipment.
Carry out instruction given by the management team and head office.
Other duties that might be assigned by the management from time to time.
Sales Functions
Respond quickly and efficiently to all incoming sales inquiries, by telephone, fax and email, walk-in and preparing of brochures and proposals as required.
Assist in providing all the necessary requirements needed by the Sales Executive.
Maintain Showroom price-list.
Maintain a record of all quotations requested by the Sales Department
Monitor the Sales Department requested requirements for their clients
Preparing quotations and invoices requested by the Sales Department
Processing of Clients Purchase Order/s.
Promotion of company facilities to new and existing clients through pro-active approach.
Responding and coordinating all internal meeting requests.
Assisting in the implementation of sales strategy as set by the Managing Directors.
Records the progress of all inquiries and request and prepare summaries for monthly Report.
Ensure an efficient tracking system of all paper works.
Conducts a regular sales meeting with the Project Consultant considering the following agenda:
New quotations
New prospects
Status of submitted quotations
Concerns on on-going projects
Other concerns/reminders
Prepare & Submit Required Monthly, Weekly And Daily Reports
Official Sales Report
Monthly Sales Report
Other Reports as Needed
Other duties that might be assigned by the management from time to time.
