Contract Management Specialist

Qualifications

• A graduate of Bachelor of Science in Accountancy
• With at least one (1) year experience in the following areas:
• Reviewing and managing contracts or legal documents
• Working in finance or accounting department or auditing firm
• Exposure to corporate governance, risk, or compliance
• Vendor or procurement coordination
  
  

Skills

• Understanding of contract terms, obligations, and standard legal clauses (ex. confidentiality, termination clause, breach)
• Basic knowledge of corporate law, obligation and contracts and compliance standards
• Familiarity with financial implications of contractual obligations (ex. payment terms, penalties, deliverables)
• Attention to detail and risk assessment skills
• Ability to coordinate with legal counsel or external lawyers
• Proficiency in MS Office Suite (especially Word and Excel)
• Experience using contract management systems or document repositories (preferred but not required)
• Excellent written and verbal communication
• High level of confidentiality and integrity
• Good organizational and time management skills
• Ability to work independently and collaborate across departments (legal, finance, HR)
  
  

Education

• Bachelor's (Required)
  
  

Experience

• Working in finance or accounting department or auditing firm: 1 year (Required)
• Reviewing and managing contracts or legal documents: 1 year (Required)
• Exposure to corporate governance, risk, or compliance: 1 year (Required)
  
  

Responsibilities

Main Duties and Responsibilities

• Contract Review and Administration
• Review and analyze contract terms and conditions to ensure clarity, accuracy, and
  
  

compliance with company standards.

• Identify key obligations, milestones, and potential risks in contracts.
• Maintain an organized contract repository, ensuring timely updates and renewals.
• Assist in drafting or revising contract templates and clauses in coordination with Legal
  
  

Counsel.

• Monitor contract performance, deliverables, and deadlines, and alert relevant
  
  

departments of upcoming expirations or obligations.

• Financial and Compliance Coordination
• Coordinate with Finance and teams to validate contract values, payment terms, and
  
  

budget alignment.

• Review financial implications of contracts (e.g., penalties, discounts, escalation clauses).
• Ensure all executed contracts comply with company policies, regulatory requirements,
  
  

and audit standards.

• Support internal and external audits by providing accurate contract documentation and
  
  

reports.

• Vendor and Stakeholder Coordination
• Serve as liaison between internal departments and external vendors for contract-related
  
  

matters.

• Facilitate contract signing, documentation flow, and record management.
• Support the finance and operation in vendor accreditation and evaluation processes.
• Coordinate with Legal Counsel for complex contracts or legal issues.
• Risk Management and Documentation
• Conduct preliminary risk assessments of contractual terms and recommend mitigating
  
  

measures.

• Track contract deviations, exceptions, and approvals.
• Maintain strict confidentiality and data integrity of all legal and financial documents.
• Ensure version control and proper archiving of all executed agreements.
• Process Documentation
• Assist the Finance Controller and Managers to document the process in finance that will
  
  

serve as common reference of the group company policies and procedures.

• Completeness Audit
• To conduct monthly completeness checking of signed TOR from Team Tracker versus
  
  

Finance records.

• Other completeness, contract and internal audit that maybe assigned and with audit
  
  

need from time to time by the Finance Controller and Managers.

• External Audit
• Assist the Finance Controller and Managers to comply with documentations with external
  
  

audit like : Financial Statement Audit, Tax Audit, National Privacy Commission Audit and

others.

Work location: Quezon City

Work setting: Hybrid setup

Schedule: Monday to Friday

Job Types: Full-time, Fixed term

Contract length: 6 months

Benefits

• Company events
• Work from home
  
  

Ability To Commute/relocate

• Quezon City: Reliably commute or planning to relocate before starting work (Preferred)