ROLE: Bookeeping & Administrative Assistant (QuickBooks experience is required)
JOB DESCRIPTION:
- Manage day-to-day administrative operations, including scheduling, document handling, and internal coordination
- Oversee accounts payable and receivable, ensuring timely and accurate entries in QuickBooks
- Prepare and send invoices, track payments, follow up on outstanding balances, and reconcile transactions
- Maintain organized digital records and financial files
- Assist with materials purchasing and maintain vendor relationships
- Act as a liaison between office staff, field teams, and clients, ensuring clear and professional communication
- Monitor and respond to emails; flag or escalate matters as needed
- Support leadership in various administrative and finance-related tasks
HARD REQUIREMENTS:
- 2+ years of experience in bookkeeping or admin roles, ideally in a construction, trades, or service-based business
- Strong QuickBooks experience is required
- Proficiency in Google Workspace (Gmail, Sheets, Docs) and general tech-savviness
- High level of accuracy and attention to detail in handling financial records
- Excellent communication and organizational skills
- Self-starter with the ability to manage tasks independently in a remote environment
HOURS/WEEK:
SCHEDULE:
- Monday to Friday
- 9AM - 6PM Eastern Standard Time Zone
PH BASED: OFFER:
- Weeks 14: $5 USD/hour
- Weeks 58: $6 USD/hour
- Week 9 onwards: $7 USD/hour
