Our Company
Executive Assistant & Business Operations Coordinator Job Description
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly. What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.
The Role
The Bookkeeper I combines daily transaction management with structured month-end execution to ensure accurate, timely, and compliant financial reporting. They operate with regular technical review from the Accounting Team Lead and focus on building technical experience and professional confidence.
Location: Must be residing in the Philippines – Remote.
Environment: Philippines and International Teams.
Language: Advanced English (B2+ - C1).
Time zone: 9:00 AM to 6:00 PM EST (9:00pm to 6:00am Philippine Time)
Employment Type: Full-time.
Requirements
Education: Bachelor's degree in accounting or finance-related field
Skills
- 2 to 3 years of accounting or bookkeeping experience
- Strong working knowledge of the accounting cycle and financial statements
- Proficient in Excel and/or Google Workspace
- Working familiarity with QuickBooks Online
- Excellent verbal and written communication skills
- Aptitude in data management, analytics, and reporting preparation
- Ability to function in an autonomous environment—independent worker, self-directed
Essential Functions
Client Accounting & Delivery
- Categorize and code bank and credit card transactions in QuickBooks (Online & Desktop) with consistent accuracy
- Manage Accounts Payable processes, including vendor bill review, coding, and payment scheduling
- Manage Accounts Receivable processes, including invoice generation, deposit recording, and monitoring of aging reports
- Maintain complete and organized source documentation using firm tools (Double / Google Drive), ensuring an audit-ready ledger
- Deliver financial statements (P&L, Balance Sheet) by established deadlines (may require internal review, depending on experience level)
- Meet all internal month-end close deadlines
Month-End Close & Technical Accounting
- Perform monthly reconciliations for bank accounts, credit cards, loans, and basic intercompany accounts
- Execute standard adjusting journal entries, including prepaids, accruals, and depreciation
- Maintain trial balance integrity by identifying and resolving discrepancies prior to review
- Ensure month-end workpapers are complete and organized for Team Lead review
Client Service & Professionalism
- Serve as a reliable point of contact for assigned clients within defined scope
- Respond to routine financial questions with clarity and timeliness
- Escalate technical, compliance-related, or judgment-based concerns appropriately
- Support 1099 processing, sales tax filings, and payroll-related entries as assigned
- Proactively flag unusual spending trends or operational concerns
[email protected] l 267-323-0737
