The Finance & Compliance Officer (Bookkeeper) is responsible for Axentris Skills Training Academy, Inc. (ASTA )s day-to-day financial record-keeping, course and scholarship cost forecasting, government-related costing compliance (TESDA and partner-agency proposals), recurring facility expense scheduling, permit renewal tracking, and payroll support. The role combines traditional bookkeeping with training-institution-specific costing work, ensuring that ASTA's course pricing, scholarship proposals, and operating budgets remain accurate, compliant, and up to date.
Key Responsibilities
Government Costing for Scholarship Proposals (required)
– Prepare detailed cost breakdowns for scholarship-funded training proposals (e.g., TESDA, DTI, DICT, LGU-funded programs)
– Ensure costing complies with government costing guidelines, allowable cost ceilings, and per-scholar rate limits
– Prepare supporting cost annexes, budget matrices, and cost justifications for submission with Terms of Reference (TOR) and proposal documents
– Coordinate with the Project Manager on TESDA scholarship modalities: Micro-credential, RTP (Registered Training Program), EBET (Enterprise-Based Education and Training), and TWSP (Training for Work Scholarship Program)
Course Forecasting
– Build and maintain per-capita and total cost models for stand-alone courses
– Develop bundled/package course pricing that reflects shared-resource savings while preserving margin targets
– Prepare TESDA-compliant costing for micro-credential offerings, aligned to approved qualification standards (required)
– Prepare separate costing structures for EBET courses, reflecting enterprise-based training cost parameters
– Update forecasts periodically to reflect changes in trainer rates, materials, venue costs, and enrollment volume.
Recurring Facility & Utility Expense Scheduling
– Maintain a schedule/tracker of recurring obligations: office and training-venue rental, electricity, water, and internet/connectivity
– Monitor due dates, flag upcoming payments, and reconcile actual consumption/billing against budget
– Escalate unusual variances (e.g., spikes in utility consumption) to the Project Manager
Government Permits & Regulatory Compliance
– Track expiry dates for all business and regulatory permits (e.g., Mayor's/Business Permit, TESDA program registration/accreditation, BIR registration, SEC filings, fire safety, PEZA, and other local permits)
– Prepare and submit permit renewal requirements ahead of deadlines, coordinating with the School Director and external liaisons/agents as needed
– Maintain a compliance calendar and document filing system for all permits and licenses
Bookkeeping
– Record day-to-day financial transactions (sales/invoices, expenses, disbursements, collections) accurately and on time
– Maintain the general ledger, accounts payable/receivable, and petty cash records
– Prepare bank reconciliations, monthly financial reports, and basic P&L / cash flow summaries
– Ensure proper filing and retention of official receipts, invoices, and supporting documents for audit and BIR compliance
– Support external accountants/auditors during BIR filings, statutory reporting, and annual audits
Manpower Salaries & Statutory Contributions
– Prepare and process payroll for trainers, staff, and consultants, including timekeeping validation
– Compute and remit statutory contributions and withholding taxes (SSS, PhilHealth, Pag-IBIG, BIR withholding tax) on schedule
– Maintain payroll records, contracts references, and compensation summaries in coordination with HR/the Project Manager
Other Responsibilities
- Assist in preparing budget trackers and dashboards for management/owner reporting
- Support procurement documentation (purchase requests, supplier quotations, service agreements) and vendor payment scheduling
- Assist in preparing financial sections of grant, partnership, or accreditation submissions
- Maintain organized digital and physical filing systems for all financial and compliance documents
- Flag budget risks, cost overruns, or compliance gaps proactively to the Project Manager and school owners
- Perform other finance-, costing-, and compliance-related tasks as assigned
Qualifications
- Bachelor's degree in Accountancy, Finance, Business Administration, or related field
- At least 2–3 years of bookkeeping or finance/costing experience; experience with a TVI, training institution, or government-funded program is a strong advantage
- Working knowledge of TESDA costing frameworks and scholarship modalities (Micro-credential, RTP, EBET, TWSP) preferred
- Proficiency in Excel/Google Sheets for cost modeling and financial tracking; familiarity with accounting software (e.g., QuickBooks, Xero, or similar) is a plus
- Understanding of Philippine statutory requirements (BIR, SSS, PhilHealth, Pag-IBIG) and basic permit/regulatory processes
- High attention to detail, strong organizational skills, and ability to manage multiple recurring deadlines
- Discretion in handling confidential financial and payroll information
KEY COMPETENCIES
- Analytical and detail-oriented, with strong numeracy skills
- Organized and deadline-driven, particularly around statutory and permit renewal dates
- Clear written communication for reports and proposal costing sections
- Comfortable working closely with a Project Manager and reporting to school owners on financial matters
