Job Description
About Us:
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
Key Responsibilities
Accounts Receivable (AR)
- Enter customer invoices into PSA and Sage 300 based on approved work orders
- Apply customer payments in Sage 300
- Match payments to correct invoices and jobs
- Flag discrepancies or missing information (no self-corrections)
- Maintain clean and consistent AR records for management review
Accounts Payable (AP)
- Enter vendor bills and subcontractor invoices into PSA and Sage 300
- Code expenses to correct jobs, cost codes, and GL accounts per SOPs
- Match invoices to purchase orders or approvals where applicable
- Prepare AP entries for payment review (no payments issued by this role)
- Maintain organized digital records of invoices and supporting documentation
Timesheet & Job Costing Entry
- Enter employee and subcontractor timesheets into PSA and Sage 300
- Ensure all time is coded to the correct job and cost category
- Enter material costs and job expenses exactly as provided
- Flag missing job numbers, approvals, or unclear entries
General Bookkeeping Support
- Maintain clean, consistent data between PSA and Sage 300
- Follow standardized naming conventions and filing structures
- Support month-end preparation with accurate and complete entries
- Assist with basic data reports as requested (no analysis or judgment)
Software & Systems
- Sage 300 (experience required)
- PSA system (training provided; experience preferred)
- Microsoft Excel / Google Sheets
- Cloud document storage (Google Drive / SharePoint)
What This Role Is NOT
- No approvals or financial decisions
- No changes without instruction
- No client or vendor communication
- No estimating, forecasting, or analysis
This role is
data entry and bookkeeping support only.
Accuracy & Quality Expectations
- High attention to detail and consistency
- Strict adherence to SOPs
- All work subject to internal review and audit
- Errors must be corrected promptly when identified
- Confidential handling of all financial information
Security & Confidentiality
- Must comply with NDA and confidentiality requirements
- Financial data must remain secure at all times
- Work completed only on approved devices and systems
Work Structure
- Dedicated resource preferred
- Daily and weekly task reporting
- Ability to align with Pacific Time (Canada) preferred
- Open to a pilot period prior to long-term engagement
Ideal Candidate Profile
- Prior experience in AR/AP or bookkeeping support
- Proven experience working in Sage 300
- Experience in job-costing environments (construction/restoration preferred)
- Process-driven, reliable, and detail-oriented
- Strong written communication skills
Work Location
- Home-based
- Should have strong internet connection (minimum of 20 mbps)
- Should have own Laptop/PC (minimum of i5 8GB RAM)
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
By clicking on the I'm Interested button I hereby allow Outsourced Quality Assured Services, Inc. (Outsourced) to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
