Job Description
About Us:
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
Role Overview
We are looking for a numbers-focused Bookkeeper / Admin Assistant to support our finance and operations team. The role is responsible for daytoday bookkeeping in Xero and a range of general administrative tasks, ensuring accurate records and smooth internal processes.
You will work closely with our Sydney team, so the ability to align with Australian business hours and communicate clearly and promptly is essential.
Key Responsibilities
- Bookkeeping (Xero)
- Process and maintain payroll in Xero
- Upload and code bills and invoices into Xero
- Create and manage purchase orders
- Assist with reconciliation and basic review of transactions
- Maintain accurate and uptodate financial records
- HR / Admin Support
- Onboard new employees, including:
- Collecting documentation and employee details
- Entering data into systems / templates
- Maintain staff and subcontractor records as required
- General Administration
- Prepare and format letters, memos, and business documents
- Draft simple reports, trackers, or summaries as needed
- Perform ad hoc administrative tasks to support daytoday operations
- Coordinate with the Sydney team via email, chat, and video calls
Requirements Must-Have
- 1-3+ years experience in bookkeeping and/or admin support (more senior levels can be defined as 3-5+ years / 5+ years)
- Demonstrated experience using Xero (or similar cloud accounting software, with willingness to quickly learn Xero)
- Strong comfort with numbers and basic understanding of accounting concepts
- Good attention to detail and accuracy in data entry and documentation
- Strong English communication skills (written and verbal)
- Ability to work independently, manage daily tasks, and meet deadlines
- Reliable internet connection and suitable home office setup (quiet environment, backup connectivity, etc., if homebased)
Nice-to-Have:
- Experience working with Australian clients or in an Australian time zone
- Experience in construction, contracting, or related industries
- Prior experience supporting a remote team
Work Location
- Home-based
- Should have strong internet connection (minimum of 20 mbps)
- Should have own Laptop/PC (minimum of i5 8GB RAM)
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
By clicking on the I'm Interested button I hereby allow Outsourced Quality Assured Services, Inc. (Outsourced) to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
