Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.
Role description:
The Billing Analyst is responsible for accurately preparing and submitting client invoices in accordance with contract terms and meeting corporate mailing deadlines. Invoices are submitted to clients via mail, email, or client e-invoicing systems. Additionally, the Billing Analyst is responsible for reviewing and submitting Oracle contracts within the accounting system and ensuring that the data complies with the client contract terms. They serve as the primary point of contact for communication with project managers and other members of the project team.
Role accountabilities:
- Ensuring the contract (Fixed Price and Time & Materials Contract) is set up in line with the service agreement and requirements provided by the project manager, including verifying receipts of contracts in the Contract Life System (CLS), confirming Invoice delivery details, and setting up access to various E-invoicing Sites;
- Reviewing and submitting invoice drafts for project managers review and approval;
- Checking and reviewing Invoice packages for subcontractors and reimbursable expenses. This includes any special invoice documentation or backup as stated in the client contract;
- Ensuring billing is completed as per Project Managers instructions.
- Finalizing invoices, posting to Accounts Receivable, and sending of invoices to client through E-mail and/or Client e-invoicing site ensuring all client deadlines are met;
- Ensuring the Final Invoice package is attached to the Accounts Receivable line in Oracle.
- Monitoring and managing invoices for the assigned workload on the Invoice Status report;
- Addressing all Validation reports ensuring all details affecting the invoice are accurate;
- Monitoring work in progress and aging of accounts receivables;
- Providing support and assistance to Project Managers/Administrators on all billing-related concerns, including but not limited to Oracle Costing Screen;
- Identifying and reviewing Tax in the subcontractor Invoices and accounts receivable screen;
- Assist both operations and audit team to meet internal audit requirements when necessary;
- Answering any invoice-related queries from Cash Receipts And/or Accounts Payable departments;
- Interpreting and clarifying invoice-related issues, deviations, underlying causes, and corrective actions to be taken, including but not limited to cancelling and reissuing invoices;
- Performing other duties and responsibilities as required from time to time by your Team Lead/ Manager.
Qualifications & experiences:
- The candidate should possess 1 to 3 years of billing experience or 4 years of relevant working experience,
- Graduate of BS Accountancy, or an equivalent.
- Exposure to a shared service or multinational environment is an advantage,
- Experience with ERP systems such as Oracle, SAP, and Microsoft Dynamics is preferred.
- Proficient in Microsoft applications (Excel, Outlook, PowerPoint and Word) is required.
- Excellent written and verbal communication skills in English Language;
- Good interpersonal skills with a customer service focus.
- Strong analytical and problem-solving skills to troubleshoot billing discrepancies and address issues effectively.
- Results oriented.
- Proactive and a committed team player.
- Can work on flexible working hours to meet changing work environment and to meet tight deadlines.
- Can work under pressure and minimal supervision.
- Experience working with and managing contracts preferred.
- Proficient ability to detect errors and inconsistencies.
- A keen attention to detail in reviewing and managing billing records to ensure accuracy in financial data and identifying any discrepancies.
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations, their own career goals. And, as a people first business, it is why we will take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions.
