Bilingual Executive Assistant for Miami Digital Marketing Agency

About Us

We are a growing digital marketing agency specializing in SEO, PPC, content marketing, and online growth strategies. We help businesses enhance their digital presence and drive results. We're looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our daily operations and client interactions.

This is a long-term, full-time remote position. You must be available to work from 9 AM - 5 PM Eastern Time (U.S. Eastern Time Zone).

Key Responsibilities

1 Administrative & Calendar Management

Manage the executive's inboxfilter, prioritize, and draft responses in English & Spanish.

Schedule and coordinate meetings using calendar management tools.

Send client updates, reminders, and follow-ups with professionalism.

Keep internal communication organized via team messaging platforms.

2 Project Coordination

Track project deadlines, deliverables, and follow-ups.

Communicate with designers, writers, and developers to ensure they have clear instructions and deadlines.

Coordinate mock development and content creation, ensuring smooth workflow across teams.

3 Prospecting & Outreach

Manage outreach campaigns on professional networking platforms.

Send connection requests and follow-up messages using pre-approved templates.

Maintain and update the outreach tracking sheet to monitor responses and engagement.

Required Tools & Platforms

Email & Calendar Management Tools (e.g., Outlook)

Team Communication Platforms

AI Writing Assistants (e.g., ChatGPT)

Professional Networking Platforms (e.g., LinkedIn, Alignable)

Requirements

Fluent in English & Spanish (written & spoken).

2+ years of experience as an Executive Assistant supporting a manager, executive, or business owner.

Exceptional attention to detail and ability to follow structured processes.

Strong organizational and multitasking skills to handle multiple projects efficiently.

Excellent written communication skills (formal emails, follow-ups, and outreach).

Work Hours

Full-time, 40 hours per week

Must be available: 9:00 AM - 5:00 PM Eastern Time (U.S. Eastern Time Zone)

What We Offer

Long-term, stable position with a growing digital marketing agency.

Collaborative, supportive team with clear expectations.

Competitive hourly rate (based on experience).

Potential for growth into a more senior operations role.

How to Apply

To be considered, please submit:

1 A brief cover letter explaining your relevant experience and why you're the right fit.

2 Your resume, highlighting your administrative, coordination, and prospecting experience