Bid Coordinator

We are seeking a highly organized and detail-oriented Bid Coordinator to support the pre-construction and estimating process for a growing construction team.

This role plays a critical part in successful project pursuits by coordinating subcontractor outreach, managing bid documentation, and supporting estimators throughout the bidding cycle.

The ideal candidate has experience in construction administration, estimating support, or bid coordination and is comfortable working in a fast-paced remote environment with multiple deadlines.

Key Responsibilities

• Coordinate subcontractor bid invitations by distributing drawings, specifications, and project details

• Follow up with subcontractors to ensure strong participation and timely proposal submission

• Maintain accurate bid files including drawings, addenda, RFIs, and subcontractor communication logs

• Track bid status and update proposal lists for estimating and pre-construction teams

• Assist with historical cost tracking and pricing analysis to support estimate accuracy

• Maintain estimating templates, bid forms, and documentation standards

• Provide administrative and data entry support to estimators and pre-construction managers

• Organize project files and ensure version control of documents

• Communicate with subcontractors regarding bid schedules and requirements

• Support takeoffs, formatting, and reporting as needed

What We're Looking For

• 1–3+ years experience in construction coordination, estimating support, or bid administration

• Strong attention to detail and ability to manage multiple deadlines

• Experience working with drawings, specifications, or bid documents

• Comfortable communicating with subcontractors and vendors

• Strong Excel, Word, and Outlook skills

• Ability to analyze data, pricing, or historical project information

• Highly organized and process-driven

• Able to work full-time in US time zone

• Reliable internet and remote work setup

• Professional, proactive, and team-oriented

Work Requirements

• Full-time remote role

• Must have stable internet and backup connection

• Must have backup computer / power source

• Must be comfortable working with construction documents

Compensation & Benefits

Job Type: Full-Time

Work Setup: 100% Remote

Compensation: Up to $8/hour

Work Schedule Notice

Applicants must be comfortable receiving calls during U.S. business hours.

Our team may contact you between 3:00 AM MST to 1:00 PM MST.

We appreciate your understanding regarding time zone differences.

Data Privacy Notice

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.