Assistant Manager Payroll and Benefits

Job Description

• Responsible for overseeing the payrollprocessingand benefits administration functions with the following key responsibilities:

• Planning,organizingand coordinating payroll and benefits administration functions

• Provideassistancetothe Compensation, Benefitsand Compliance Manager on processing personnel movements, processing of annual salary increase and annual incentive programand other managementreports ,regional and global reporting requirements.

• Training,supervisingand evaluating the performance of assigned staff

• Monitoring activities of payroll process and employee benefits services

• Ensuring that all concerns of the employees are addressed accurately andtimelyby the team

• Communicating with the providers on the requirements and issues and ensure compliance on thesetSLAs.

• Responsible inensuring that therequiredmonthlyaccrualsare prepared correctly andtimelyinsupport to the monthly closing of Finance

• Ensuring compliance with the laws of regulations of government agencies

• Policy Development

• Ensure efficient processing of final pay including coordination with the relevant teams involved in processing of clearances following the required 30-day rule of DOLE in releasing the final pay to the resigned employee

• Collaborates with Finance to ensure smooth andtimelysubmission of needed monthly accruals and extraction of personnel costs as requested

• Responsible intimelysubmission ofplantillaevery payroll period and alladvisefor changes in cost allocation is confirmed to be updated in theappropriate period

• Monitortimelyremittance of government contributions and ensure that all related receipts are received thru Octans

• Monitorand provideperformance of the 3rdparty payroll provider following the agreed processes and set timelines

• Keep abreast with the latest government rulingsegtax and DOLElaws andensure its compliance

• Ensure thatrequiredmanagement reports, schedules and cost/variance analysisare provided based on the agreed timelines and set by the requester including requests by auditorsegstatutory financial audit, DOLE inspectionaudit ,internal qualityaudit ,corporate internalauditand CS reporting

• Maintain the integrity and confidentiality of payroll records, and salary information

• Ensure that all payroll records and other payroll supporting documents are kept in-tact either in soft or hard copies

• Conduct shine orientation to new hires and newly regularized employeesand refresher orientation for an update

• Responsible in ensuring that all requests or queries of employees are responded and resolved based on the set KPI /timelines

• Serve as a focal point on internal and external audit and ensure that all required audit requirements are delivered

• Ensurethatreconciliationof employee and payroll data against all HRIS systemsis done regularly andtimely

• Write and update policies related to payroll and benefits

• Benefits

• Oversee theadministration of benefitsas followsandother employee services

• Company Uniform

• Annual Physical Examination

• Annual Random Drug Testing

• Annual vaccination programs (Flu, Cervical)

• Service Awards

• nsure that all mandatory benefits by the government are processed correctly andtimely

• Abreast with thelatestgovernment rulings related to payroll and benefits.

• Perform other related duties asrequiredand assigned by Compensation, Benefits and Compliance Manager and HR Country Director

• Complies withtheQuality,Health andSafety,Environment and Energy (QHSEE)policiesandsupportingobjectives

Qualifications

• Graduate of either BS Computer Science, BS Psychology, or any Science or Business course

• Withminimum of 5years experienceon a managerialcapacity,managing benefits and focused on payroll

• Knowledge inpayroll processing andimplementation of employee benefits policies and its guidelines

• Must have anextensive knowledge onthe Philippine Labor Code and its implementingguidelinesBIR ruling on withholding tax on compensation

• Maintaina high levelof confidentiality

• Detail-oriented,demonstrated strength in regulatorycompliance .

• Hasstrong senseorurgency and sound judgement

• Has initiative and resourcefulness in meeting objectives

• Ability to effectively interact with all levels of organization

• KnowledgeableinMS Office particularly in Word,Exceland Outlook Express

• Excellent listening, creativethinkingand interpersonal skills, including the demonstrated ability toestablishand maintain relationships and build influence with people internally and externally

• Manages and executes projects, budgets and proposals,timelinesand creative design to increase employee engagement and to sustainthe employeeculture.

• Excellent listening, creativethinkingand interpersonal skills, including the demonstrated ability toestablishand maintain relationships and build influence with people internally and externally

• Fluent in English and local language