Assistant Manager, Facility

Key Responsibilities

• Oversee the daily operations, maintenance, and upkeep of office and workplace facilities.

• Manage building management, maintenance contractors, vendors and service providers.

• Coordinate preventive and corrective maintenance works, ensuring timely resolution of facilities issues.

• Monitor facilities-related contracts, service agreements, budgets and expenditure.

• Conduct regular inspections to ensure facilities, equipment and common areas are maintained to the required standards.

• Manage office renovation, reinstatement, relocation and improvement projects where required.

• Ensure compliance with workplace safety, health, environmental and relevant statutory requirements.

• Develop and implement facilities management procedures, standards and emergency response plans.

• Coordinate security, cleaning, pantry, waste management, pest control and other workplace services.

• Respond promptly to facilities-related feedback and requests from employees and stakeholders.

• Maintain proper documentation, records, asset inventories and facilities reports.

• Identify opportunities to improve operational efficiency, service quality and cost effectiveness.

• Support other administrative and workplace-related initiatives as assigned.

Requirements

• Diploma or Degree in Facilities Management, Building Management, Engineering, Business Administration, or a related discipline.

• At least 5-7 years of relevant experience in facilities or workplace management, preferably with experience in a corporate environment.

• Strong knowledge of facilities operations, building services, maintenance and vendor management.

• Good understanding of workplace health and safety requirements and relevant local regulations.

• Experience in managing contractors, service providers, budgets and facilities projects.

• Strong organisational, problem-solving and communication skills.

• Able to work independently while collaborating effectively with different stakeholders.

• Proactive, hands-on and service-oriented with strong attention to detail.