Assistant, Finance

BACKGROUND: International Medical Corps is implementing project in the Philippines to deliver rapid, lifesaving assistance to communities affected by disasters, particularly typhoons. The project will enable the deployment of trained medical teams within 48 hours to provide essential health services, strengthen local health capacity, and supply critical medicines and equipment. It will also provide pre-position generators and fuel to ensure health facilities remain operational during power outages. In addition, the project will provide cash and voucher assistance to vulnerable households, allowing them to access essential non-food items through vetted local vendors, with priority given to high-risk and marginalized groups.

This is a term limited staff position funded until end of December 30, 2026, based on site in Manila.

The organization reserves the right to close this posting at any time at its discretion. Interested applicants are encouraged to apply promptly.

JOB SUMMARY

Responsible for providing support to finance and other team members in various finance and accounting tasks. The Finance Assistant will assist in areas such as budgeting, financial reporting, and general ledger management.

The level of work may vary depending on the complexity of the country's program, including factors such as program size, number of projects, donors, field sites, stakeholders, and available resources.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

Accounting and Finance Management

• Assist in the preparation of financial reports, including monthly and annual financial statements, variance analysis, and ad-hoc reports as required.
• Assist in processing invoices, expenses, and payments: ensure that all supporting documentation is present.
• Maintain books of accounts daily/regularly. Prepare and process journal entries and general ledger entries if necessary.
• Assist in the updating Cost Point in real time and closing of numbers monthly.
• Scan and upload vouchers to the IMC Share file for review and audit purposes.
• Reconcile cash accounts daily, conduct cash counts with the Finance Officer or Finance Manager, and update the daily cash position in IMC TMS.
• Assist in the preparation and monitoring of budgets.
• Maintain organized and updated financial records, including filing, archiving, and retrieval of finance documents.
• Support other team members in day-to-day finance and accounting tasks as required.
• Work with other departments to ensure financial transactions and reports are completed accurately and on time
• Assist with special projects and other tasks assigned by the Country Director, Finance Manager and as per request by other PH team members.

Working Relationships

• Maintain frequent communication with Finance Officer or Manager to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets

Representation

• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organization's Code of Conduct, ethics, values, and standpoint regarding internal and external actors.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all comprehensive.

MINIMUM QUALIFICATIONS

• Typically, a 4-year University degree in Accounting or Business administration (knowledge in accounting principles). Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, minimum 1 year experience, work in the humanitarian sector is a plus
• Proficiency with MS Word and Excel. Experience in working with computerized accounting systems, Costpoint), is a plus
• Experience of working within a large departmental team is a plus
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.

Ethical Conduct at International Medical Corps

As part of a global, humanitarian team dedicated to saving lives, easing suffering, and building self-reliance, International Medical Corps staff are responsible for adhering to our Code of Conduct and Ethics and for knowing and abiding by International Medical Corps policies and standards. All staff play a vital role in preventing violations of our Code of Conduct and Ethics, including conflicts of interest, fraud, corruption, and any kind of exploitation or abuse. International Medical Corps is also committed to providing a safe and healthy work environment free of harassment, bullying, and other misconduct, enabling staff to build and maintain professional, respectful working relationships.

International Medical Corps prioritizes safeguarding the populations with whom we work from exploitation, neglect, or abuse of children and adults at risk, and/or any form of trafficking in persons. International Medical Corps is committed to engaging members of crisis-affected communities to participate in meaningful ways in a crisis response, including making informed decisions about the assistance they receive, mitigating potential risks, and holding us accountable for the commitments we make. All staff are expected to support International Medical Corps culture of accountability toward our stakeholders, particularly the crisis-affected communities and individuals we serve.

As part of International Medical Corps commitment to a speak-up culture and as one of the primary ways we collectively hold ourselves accountable for complying with the ethical principles and standards of conduct outlined in the Code of Conduct and Ethics, all staffare required to report suspected or actual misconduct or violations of organizational policies. Our Code of Conduct and Ethics and Whistleblower Policy prohibit any form of retaliation against whistleblowers or individuals who report a concern in good faith. Staff who violate these protections may be subject to disciplinary action, up to and including termination of employment or contractual relationship with International Medical Corps.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

How to apply

This is a staff position funded until December 30, 2026, based on site in Manila.

Only applicants who are eligible to work in the Philippines without employer provided sponsorship are eligible for this position. Applicants who are available to start immediately may be considered earlier in the selection process. The organization reserves the right to close this posting at any time at its discretion. Interested applicants are encouraged to apply promptly.

Please send your CVs to Michelle Spicer, HR Officer: @ [Confidential Information]