Job Title: AP Specialist (From Associate to Senior Associate)
Job Overview: The Accounts Payable Specialist manages billing, collections, and account reconciliations to ensure timely payments and accurate records. Responsibilities include maintaining invoicing and aging reports, reconciling bank and merchant accounts, resolving discrepancies, and supporting monthly close activities. This role is essential in safeguarding the company's cash flow and maintaining strong customer relationships.
Job Responsibilities:
- Track and process all company payments and expenditures, including payroll, purchase orders, invoices, and statements.
- Reconcile processed payments by verifying entries and comparing documentation to general ledger balances.
- Maintain accurate and organized historical records and audit-ready files.
- Review and verify employee expense reports and corporate card purchases for compliance.
- Manage correspondence with all vendors and creditors regarding payment schedules, outstanding credits, and finance-related inquiries.
- Prepare monthly analysis of accounts payable and related reporting, including aging review and follow-up on past-due balances.
- Reconcile monthly vendor statements to ensure all invoices have been received and properly recorded.
- Perform monthly review of recurring expenses and accruals for services incurred but not yet invoiced.
- Reconcile payroll, rent and payables-related liability accounts monthly (e.g., benefits, 401k, payroll clearing).
- Maintain and update vendor files, including changes in contact details, mergers, or other updates.
- Manage and track rent and utility payments for all locations, including coordination of openings and closures.
- Assist in preparing audit and tax documentation as needed.
- Drive continuous improvement in the AP and payment process for greater efficiency and accuracy.
- Perform other administrative and finance-related duties as assigned.
Job Qualifications:
- With bachelor's degree in accounting, Finance, or related field.
- At least 23 years of full-cycle accounts payable experience. 3-5 years for an SA position.
- Demonstrated proficiency with NetSuite ERP and Bill.com (required).
- Prior experience supporting retail or eCommerce businesses (required).
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Problem-solving mindset to identify discrepancies and resolve issues promptly.
- Detail oriented, excellent organizational skills, and manage own workflow.
- Demonstrates proactive communication skills, including anticipating information needs, providing timely updates, and addressing issues before they escalate.
- Prioritize and handle numerous tasks daily.
What D&V Philippines can offer you:
D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You'll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.
You'll also get to enjoy these perks on top of the essential employee benefits:
- Competitive salary with non-taxable allowances
- Health and wellness benefits
- Vacation and sick leave credits
- Yearly company and employee performance bonuses
- Free meal during office days
- Parent-friendly office
- Training and certifications
- CPD Training Assistance and PRC license renewal reimbursement
- Year-round employee engagement activities
