Supply Chain Analyst is responsible for the proper management of supply network planning by monitoring and controlling inventory within contracted level. The position is also in charge for planning, purchasing and replenishment of stocks by analyzing and preparing purchase orders and transfer requests to ensure stock availability at the right time, place and quantity to satisfy demand, meet sales target, timely serve human healthcare requirement, and sustain profitable relationship with the client. He is also the key person managing the overall inventory related transactions of the clients, responsible for the proper execution of inventory management processes such as PO processing (Return to Principal), safekeeping conversion, book to book reconciliation, inventory count, near-expiry stocks monitoring and product recall to ensure that client's issues and concerns are resolved, needs and requests are acted upon on a timely manner.
RESPONSIBILITIES (Key Result Areas and the major activities that must be achieved) Key Result Areas (KRA) Performance Measures (Quantitative/Qualitative)
Supply Planning and Replenishment
- Service Level
- Line Item Fill-rate
- Inventory Level
- Timeliness and accuracy of Purchase Order and Inbound issuance
- Timeliness and accuracy of branch replenishment
Inventory Management
- Timeliness and accuracy of Client pull-out request
- Timeliness Inventory Reconciliation
- Transfer posting accuracy
- Timeliness and accuracy of Excess Storage computation
- Freshness of Stocks monitoring
Quality and Compliance
- ISO Surveillance Audits
- Information Security Management System (ISMS) Surveillance Audits
- Quality/ Regulatory Compliance related to Product
Management Reports
- Timeliness and accuracy of reports
Behavioral Competencies
Competency Competency Descriptors Minimum Requirements
- Keen to details
- Creative thinking
- Result and quality oriented
- Customer service oriented
- Recognizes positive contribution to the accomplishment of goals
- Possesses good interpersonal relation skills
- Strong team player
- Able to work with minimum supervision
- Decision making skills
- Proactive, persuasive and flexible attitude
- Positively adapt to changes Preferred Skills
Technical Competencies
- Knowledgeable on planning and inventory management
- Proficient in verbal and written communication
- Excellent in conducting business presentation
- Knowledgeable in MS office application
- Strong analytical skills
- Demonstrate ability to use ERP system (SAP ECC)
Duties And Responsibilities
- Supply Planning and Replenishment1.1. Performs Supply Network Planning by:
1.1.1. Generating purchasing plan and distribution plan to maintain stock availability and serviceability to customers.1.1.2. Monitoring purchasing plans by setting up control measures and comparing projected stock level to the contracted inventory level to ensure inventory level is within the contract while safeguarding that enough stocks are available for the fulfillment of customer needs and requirements.
1.1.3. Finalizing the purchasing plans by releasing it to SAP-ECC on a timely manner to ensure accessibility of stocks any time at all warehouses.
1.1.4. Participating on monthly demand and supply collaboration with sales and clients to update any demand and sales requirement.
1.2. Takes Charge Of Branch Replenishment By
1.2.1. Distributing available stocks based on the demand to ensure balanced allocation of stocks over the network.
1.2.2. Reviewing and analyzing the replenishment plan to resolve supply and demand imbalances.
1.2.3. Finalizing the replenishment plan by releasing it to SAP-ECC on a timely manner to ensure availability of stocks at the right time for the satisfaction and serviceability to customers
1.3. Processes Purchase Orders And Stock Transfer Orders By
1.3.1. Preparing and creating purchase orders and stock transfer orders to accommodate client and customer requests and to ensure that adequate number of stocks are always available at the warehouses.
1.3.2. Reviewing the generated and created purchases and transfers by checking and approving purchase orders and stock transfer orders to ensure accuracy of the transactions
1.3.3. Creating inbound delivery document for purchase orders and outbound delivery document for stock transfer orders based on the confirmed quantity and scheduled delivery date to ensure receiving and issuance of stocks in the warehouse.
1.3.4. Managing open purchase orders by reviewing and closing it based on agreed timelines to ensure purchases and transfers are up to date and are relevant for planning.
1.4. Handles The Supply Importation By
1.4.1. Processing customs clearance by preparing and ensuring completeness of importation documents to ensure timely release of stocks.
1.4.2. Monitoring of due invoices to ensure prompt payment of invoices.
2.1. Takes charge in the processing and monitoring of client requested pullouts (Return to principal) by:
2.1.1. Receiving pull out request and validating that the request is approved by the client's authorized signatories
2.1.2. Creating Return Purchase order and return delivery (OBD) accurately and on a timely manner
2.1.3. Monitoring the completion of the transaction to confirm fulfillment of the request
2.2. Handles The Safekeeping Conversion By
2.2.1. Executing transfer posting by processing the transaction accurately and on time to ensure availability of stocks at warehouses for the satisfaction and serviceability to customers
2.2.2. Validating the completed transaction by generating a material document list and comparing it with the list of items for transfer to commercial to ensure the accuracy of the transaction
2.2.3. Communicating to the client once the transaction is completed to confirm fulfillment of the request
2.3. Performs book to book reconciliation by preparing recon letter for client sign off to ensure inventory balances between Zuellig and the client are reconciled
2.4. Participates in the inventory count by:2.4.1. Observing cut off schedules pertaining to inventory stock take
2.4.2. Participating in the actual physical count
2.5. Conducts Near Expiring Stocks Monitoring By
2.5.1. Seeking client disposition on near expiring stocks to ensure freshness of stocks is maintained across all warehouses
2.5.2. Cascading the client's disposition to all concerned to ensure this is executed on a timely manner
2.6. Conducts Item Recall By
2.6.1. Ensuring that all activities related to item recall are carried out on a timely manner.
2.6.2. Monitoring the item recall by generating data, consolidating progress reports, and other supporting documents to ensure that the activities are conducted and completed as per timeline
3.1. Adheres to company rules and regulations at work at all times.
3.2. Ensures that all activities are performed in accordance with the Standard Operating Procedures (SOP) as indicated in the Quality Manual.
3.3. Ensures proper planning and allocation of specific activities to carry out procedures and activities based on ISO 9001 current version and in compliance with Regional QA standards.
4.1. Conducts regular performance review meeting with the client by establishing necessary actions to achieve set KPI.
4.2. Generates and prepares monthly report
4.3. Performs other duties appropriate to the post as the superior may require.
4.4. Acts and responds on queries from clients, other departments/divisions thru email
4.5. Maintains and keeps records of documents and inventory files
4.6. Serves as a back- up of other analysts in their absence
- JS01
