FULL ONSITE - CLARK, PAMPANGA
PRIMARY DUTIES & RESPONSIBILITIES
Executive Assistant Responsibilities:
- Drafts and finalizes proposals, reports, and letters.
- Schedules meetings for immediate superiors
- Monitors e-mails of immediate superior and ensure that urgent matters are responded to immediately.
- Updates calendar and contact lists of immediate superiors.
- Files and archives documents
- Prepares requests for cash and supplies.
- Sets up travel arrangements and accommodations for immediate superiors and visitors.
Administrative Responsibilities:
- Manages office supplies and orders new supplies as needed.
- Helps the administration team to plan and orchestrate work to ensure that organizational goals are achieved, and best practices are upheld.
- Ensures the functionality of necessary office equipment, and requisitioning new equipment and supplies as needed.
- Coordinates schedules, arranges meetings, distributes memos, and reports, and ensures that everyone is kept current of necessary company news and information.
- Conferences with the accounting department to help make payments, process incoming invoices, and verify receipts.
- Helps the HR to manage company events to foster culture and employee engagement.
- And other administrative duties and responsibilities.
QUALIFICATIONS
- Bachelor's degree in Business, Management, or other related fields
- At least three years of experience working as an executive assistant, administrative assistant, or other secretarial position.
PREFERRED QUALIFICATIONS
- Impeccable communication skills
- Ability to understand instructions with little or no follow up
- Strong computer and internet research skills
- Ability to multitask and prioritize daily workload.
- Excellent interpersonal skills
- Exemplary planning and time management skills
- Discretion and confidentiality
- Proficiency in Microsoft Office applications
- Willing to work under Hybrid arrangement (onsite thrice a week)
