Administrative Assistant
Location: Cebu, Philippines
Work Arrangement: Onsite, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Unlock Your Potential!
At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries.
We are seeking an organized, detail-oriented Administrative Assistant to support our tax and accounting practice in Cebu. In this key operational role, you will manage electronic document workflows, maintain client records, track project statuses in firm software, and ensure strict file organization according to corporate compliance guidelines. Operating onsite in Cebu on a predictable daytime schedule, you will serve as a reliable administrative backbone for our international accounting professionals.
Your Impact
- Document Management & Governance: Review, rename, and organize client documentation and government tax forms strictly according to standardized firm naming conventions and folder structures.
- Workflow Automation & System Updates: Process and monitor daily workflow tasks through specialized tools such as AutoFlow, keeping client records and project statuses current in internal databases.
- Digital Archiving & Quality Control: Ensure all electronic files are complete, accurate, scanned, and uploaded to correct network drives, identifying and resolving any missing documentation discrepancies.
- Data Security & Confidentiality: Protect sensitive client records, tax filings, and firm financial information in full compliance with corporate confidentiality standards.
- Cross-Functional Team Support: Communicate proactively with accounting team members regarding missing files, assist with administrative projects, and support general day-to-day office operations.
What You Bring
- The Experience: Prior experience in administrative support, document management, or office operations-preferably within an accounting, tax, or professional services firm.
- Software Competency: Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and a high comfort level learning specialized practice management platforms and workflow automation tools like AutoFlow.
- Core Competencies: Exceptional attention to detail, strong organizational habits, sharp time management, and the proven ability to follow strict procedural guidelines.
- Communication Skills: Clear and effective written and verbal English communication skills to collaborate seamlessly with colleagues and internal stakeholders.
- Work Style: Ability to handle multiple administrative tasks independently while remaining a dependable, collaborative team player.
Why You'll Love It Here
We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.
- Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your Me time.
- Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
- Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
- Day Shift Stability: Enjoy a predictable daytime schedule that protects your personal time and leaves your weekends completely free.
- Onsite Collaboration: Work out of our modern Cebu facility, featuring state-of-the-art office infrastructure, collaborative spaces, and strong community support.
- International Firm Operations: Build high-value experience in cloud document systems, automated workflow management, and global public accounting practice procedures.
