Administrative Assistant

Project Administrator/Administrative Assistant (Up to ₱27K | Onsite | FREE AI Certification)

Cebu City | Onsite (IT Park) | Dayshift (6:00 AM– 3:00 PM) Monday–Friday

About the Role

You'll keep construction projects administratively tight — tracking documents, maintaining data accuracy, compiling reports, and supporting leadership as a virtual assistant.

This role is for someone who owns the details others overlook, thrives in clear systems, and never sacrifices accuracy when priorities shift.

You're Likely a Strong Fit If You Have

• At least 2 years of experience in project administration, executive support, or construction-related admin roles
• Hands-on experience with document control, data entry, or permit tracking in a structured environment
• Strong proficiency in Microsoft Office Suite — particularly Excel and Word
• Experience supporting senior stakeholders with calendar management and communications
• High attention to detail with a habit of self-checking work before submission
• Comfortable working 6 am - 3 pm schedule aligned to AU time zone

Strong Signals

• Background in construction, property, or infrastructure project environments
• Comfortable navigating project management software and digital tools
• Track record of managing high-volume documentation with consistent accuracy

Responsibility Pillars

Document Control and Process Execution

You are the backbone of the project's administrative workflows — ensuring every document, record, and data point is accurate, current, and where it needs to be.

• Execute established construction administrative processes consistently and accurately
• Track permits, documentation, and project milestones across active workflows
• Conduct regular self-audits and quality checks on all outgoing documentation

Executive and Leadership Support

You function as a virtual assistant to the key stakeholders — managing their time and communications so they can stay focused on decisions that matter.

• Manage calendars, filter communications, and anticipate administrative needs proactively
• Handle ad-hoc requests and urgent tasks without disrupting ongoing workstreams
• Act as a reliable extension of leadership across all administrative touchpoints

Reporting and Data Integrity

You own the accuracy of project reporting — every figure, date, and update that goes out carries your standard.

• Compile and distribute regular project status updates to relevant stakeholders
• Verify consistency of all figures and dates before distribution
• Maintain clean project data across all active files and reporting systems

ABOUT THE CLIENT

A New Zealand-based property and construction consultancy organization provides project management and advisory services for large-scale development sectors. Known for long-term delivery standards and professional rigor, offshore teams operate with structured handoffs, clear scopes, and predictable review cycles.

Benefits of GOTEAM

Accelerate Your Personal Growth

• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱200,000 coverage, private room, ₱10,000 meds reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• ₱1M life insurance coverage
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

Unlock Your Possibility

• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
• 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)
• Salary loan access (post-regularization)
• Employee discounts, raffles, and Day-1 welcome gift
• Opportunity to win a trip to Bali through company programs

Live Your Purpose

• Join GoTeam Cares volunteer programs
• ₱10,000 referral bonus
• Monthly gratitude events, team dinners, and leadership talks

Your Family's Benefits

• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities

OUR HIRING PROCESS

What Happens After You Click Apply

When you click Apply, you'll first be directed to our Careers Page to create your R24 profile. Once your profile is complete, you'll automatically be guided to our AI-powered, self-guided interview experience, designed to be fair, flexible, and stress-free. You can start immediately or complete it later at a time that works best for you.

What you'll need:

• Stable internet connection
• Desktop or laptop
• Headset

You'll answer interview questions at your own pace—no live interviewers, no surprise questions, and no pressure. Once completed, the platform generates an AI-assisted summary of your responses, and one of our recruiters will follow up with next steps.

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