Email Management: Monitor and organize the company inbox; flag, respond to, and categorize messages; maintain clear communication with clients and team members.
Scheduling: Coordinate internal and external meetings, site visits, and project schedules; manage calendars for management and field teams.
Office Administration: Handle digital filing, document management, data entry, and other day-to-day admin support.
Lead Generation: Assist with sourcing and qualifying potential leads through online directories, platforms, and inbound inquiries.
Project Support: Track project milestones, update records, support project documentation, and assist in liaising with clients or subcontractors as needed.
Qualifications
Proven experience in administrative or virtual assistant roles, preferably in the trades, construction, or real estate industry.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in tools like Google Workspace, Microsoft Office, scheduling software (e.g., Calendly, Google Calendar), and CRM platforms.
Familiarity with lead generation methods and tools (e.g., LinkedIn, job boards, industry directories) is a plus.
Ability to work independently with minimal supervision.
Nice to Have
A can-do attitude and initiative to solve problems proactively
Strong attention to detail and time management
Professionalism in managing sensitive information
A collaborative mindset and adaptability in a growing business environment
