Menarco Development Corporation embraces the Entrepreneurial Operating System (EOS) to empower our leaders in achieving their business objectives. EOS is a straightforward, practical, and proven system centered around cultivating a Leadership Team characterized by Vision, Traction, and Health:
- Vision: Our leaders maintain complete alignment on the company's direction and the strategies to achieve it.
- Traction: Our leaders demonstrate enhanced discipline and accountability, ensuring excellent execution towards realizing every aspect of our vision.
- Healthy: Our leaders function as a truly cohesive and effective leadership team.
- At Menarco, our shared purpose unites us: to build betterhealthier, more mindful spaces that uplift every life we touch. As a small yet deeply passionate organization, we leverage the Entrepreneurial Operating System (EOS) as a practical and effective framework to fortify our alignment, enhance our execution, and foster a thriving team health.
JOB SUMMARY
The Administrative Assistant provides comprehensive administrative support in accordance with client policies, procedures and processes and helps in the achievement of the Key Performance Indicators and Service Level Agreement targets.
The Administrative Assistant embodies Menarco's dedication to the Entrepreneurial Operating System (EOS) and embraces our core values centered on people, planet, and the principles of integrity, courage, excellence, mindfulness, and empathy (ICEME). He/She is expected to resonate with Menarco's passion for purpose, innovation, and a commitment to contributing to a greater good, epitomized by our mission to build better for every individual we impact.
CORE FUNCTIONS
1. Major Responsibilities
- Process all vendor payments including client interactions and statutory compliances
- Monitor the performance of all service personnel
- Ensure compliance of regulations/requirements of the Company.
- Prepare vendor and client contact list including emergency contact list
- Develop the necessary policies and procedures required for all functions within the scope of the administrative assistant
- Provide assistance in general administrative activities
- Conducts regular and periodic inventory of Offices/ Storeroom Items; this also includes attending to withdrawal/ return of Inventory Items.
- Coordinates and prepares a request for security passes and correspondence.
- Maintains and updates file/ record of cash flow.
- Handles canvassing and purchasing functions.
- Receives all invoices and bills of suppliers and contractors to be forwarded to the Property Manager for approval.
- Petty Cash Custodian
- Follow-up monthly requisition of housekeeping consumables and office supplies.
- Sets appointments with service contractors, unit owners, and other personnel as required.
- Attends incoming and outgoing phone and fax messages.
- Attends Function Room reservation, PR preparation and monitoring.
- Responsible for compliance with government requirements such as permits, licenses. Taxes and environmental provisions
- Performs other duties that may be assigned by the Property Manager.
REQUIRED QUALIFICATIONS
Education & Experience
- College graduate with a degree in Business Management or its equivalent
- With at least 2-3 years work experience in real estate industry
- Sound interpersonal skills to manage diverse range of service providers and client representatives
- Must be keen in details, dependable with value for high work ethics and customer service
- Ability to manage multiple and complex operational matters on a daily basis
- Proficient in MS Office (Word, Outlook, Excel & Powerpoint)
Other Personal Characteristics
- Well-groomed & mannered and projects professionalism
- With good interpersonal skills
- Ability to adapt to rapidly changing situations
- Ability to focus on meeting all performance targets
- Strong communicator - good presentation skills & possesses strong verbal & written communication skills; also an active listener
