Company Description
Projexiom Professional Consulting Corporation (Projexiom) is a consulting firm based in Makati City, Philippines, specializing in management consulting, training, and digital solutions. We empower businesses to improve operational efficiency, drive sustainable growth, and navigate complex challenges. Our services include project portfolio management, strategy development, organizational change management, and workflow automation. Offering a range of tailored training programs and digital tools, we equip organizations with the knowledge and technology needed to achieve excellence. Projexiom is dedicated to helping businesses succeed with innovative and effective solutions.
Role Description
The Administrative Assistant provides essential support to the organization by handling a combination of technical, administrative, and operational tasks. This role involves assisting in document preparation, administrative support, schedule coordination, and other office administration tasks assigned to ensure smooth business operations. The ideal candidate is organized, proactive, and tech-savvy with strong attention to detail and problem-solving skills.
Key ResponsibilitiesAdministrative Support- Provide general administrative support such as scheduling, data entry, and filing.
- Handle email correspondence and communication with internal and external stakeholders.
- Coordinate meetings, travel arrangements, and office logistics.
- Administer event planning and coordination, including training and corporate activities.
- Assist in onboarding and offboarding of employees, including required document collection.
Technical Support- Manage and maintain digital and physical records and ensure document organization.
- Support office operations and procurement of office supplies and equipment.
- Assist in resolving office-related technology needs, including managing software subscriptions and addressing social network issues.
Document Preparation and Other Duties- Assist in document preparation, including reports, presentations, and correspondence.
- Assist in conducting research such as marketing and resourcing to support business decisions and operational improvements.
- Perform other duties as assigned to support overall business operations.
QualificationsEducation and Experience:- Bachelor's degree in Business Administration, Office Management, Information Technology, or a related field.
- 1-3 years of experience in administrative and/or technical support roles preferred.
- Experience in office management or business support roles is an advantage.
Skills and Competencies:- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Ability to handle confidential and sensitive information with discretion.
- Strong attention to detail and problem-solving skills
- Familiarity with digital tools, social networks, and minimal IT troubleshooting.
- Ability to work independently and as part of a team.
Personal Attributes:- Highly organized and detail-oriented.
- Proactive and resourceful in solving problems.
- Strong work ethic and commitment to deadlines.
- Adaptable and eager to learn new tools and technologies.
- Professional demeanor and ability to handle confidential information with discretion.
Key Performance Indicators (KPIs)- Timeliness and accuracy of administrative support tasks.
- Efficiency in handling office coordination and communication.
- Quality and completeness of reports, presentations, and research.
- Responsiveness in coordinating meetings and office logistics.
- Effectiveness in document and records management.
- Contribution to operational and process improvement initiatives.
