Administrative Assistant

Company Description Pearlem Capital specializes in onshore and offshore company incorporation and bank account opening services in over 20 countries. The organization supports clients with navigating international regulatory environments and establishing compliant corporate structures. Pearlem Capital's work involves close coordination with financial institutions and authorities across multiple jurisdictions. Team members gain exposure to global business practices and cross-border operations, contributing to efficient and secure setup processes for clients.
Role Description The Administrative Assistant is a full-time, remote role responsible for supporting daily operations and ensuring smooth administrative workflows. This role includes managing calendars, scheduling meetings, organizing digital files, and maintaining accurate records related to company incorporation and banking processes. The Administrative Assistant will handle phone calls and email correspondence, prepare basic documents and reports, and assist with data entry and updating internal systems. The position also involves supporting executives with administrative tasks, tracking deadlines, coordinating with internal and external stakeholders, and following established procedures to maintain consistency and quality in service delivery.
Qualifications

• Strong administrative assistance skills, including calendar management, document preparation, and organization.
• Professional phone etiquette and clear, courteous communication in calls and written correspondence.
• Executive administrative assistance experience, supporting leadership with scheduling, travel coordination, and follow-up tasks.
• Reliable clerical skills such as data entry, record keeping, filing, and maintaining databases with attention to detail.
• Ability to work independently in a remote environment, manage multiple priorities, and meet deadlines.
• Proficiency with office software (e.g., email, spreadsheets, word processing) and comfort learning new digital tools.
• Strong organizational skills, discretion with confidential information, and a proactive approach to problem-solving.
• Previous experience in financial services, corporate services, or international business is an advantage.
• High school diploma or equivalent required; additional education or certifications in business or administration are beneficial.