Administrative Assistant

MINIMUM REQUIREMENTS

Education: Bachelor's degree (or equivalent experience) in business administration or similar field.

Related Work Experience: Proven experience as an Executive Assistant or in a similar administrative role.

Knowledge (knowledgeable in the following): Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Skills:

• Excellent verbal and written communication skills.

• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.

• Discretion and confidentiality in handling sensitive information.

• Ability to work independently and collaboratively in a fast-paced environment.

• Attention to detail and problem-solving skills.

DUTIES AND RESPONSIBILITIES:

• Responsible for promptly coordinating and reporting to the Chief of Staff on whereabouts, work schedules, daily attendance, and accomplishments. All schedule changes and work-related concerns must be promptly communicated to and approved by the Chief of Staff, ensuring accountability and alignment with organizational priorities.

• Assists and provides inputs on the professional and personal scheduling for BOD at interest, including calendar, communication platforms (e/mails, phone calls, and other forms of messages), discussion and meeting agenda, reminders, and other company logistics.

• Coordinates 2-way (top-bottom and bottom-up) the content and flow of information among members of the Board and fellow members of the Executive Office.

• Arranges, manages senior executives travel logistics and activities, including itineraries, flights/ transfers, accommodations, and meals

• Provides administrative and office support, such as managing and coordinating the BOD's calendar, and scheduling appointments, meetings, and events.

• Organizes and coordinates meetings, including preparing agendas, materials, and meeting minutes.

• Maintains professionalism and strict confidentiality with all materials.

• Organizes team communications and plans events, both internal and off-site.

• Takes part in Executive Office-led projects and performs job-related activities that may be assigned

• Engages in continuous learning, professional networking, and self-development initiatives to enhance skills in executive support, leadership, and strategic competencies aligned with organizational needs.