Company Background: Fintech E-Wallet Service Provider
Position Title: Administrative Assistant
Department: Legal, Compliance & Corporate Governance
Reports To: Corporate Secretary / Compliance Officer
Level: Junior / Entry-Level
Employment Type: Full-time
I. Role SummaryThe Corporate Governance Executive Secretary provides administrative and coordination support for the company's corporate governance, corporate secretarial, and compliance activities. The role focuses on documentation management, meeting support, and regulatory record-keeping, in line with Bangko Sentral ng Pilipinas (BSP) OPS expectations.
This position supports the company's readiness for OPS registration and ongoing regulatory supervision.
II. Key ResponsibilitiesA. Corporate Governance & Board Support- Assist in preparing documents for:
- Board of Directors meetings
- Board committee meetings
- Stockholders meetings
- Help prepare and organize:
- Meeting notices
- Board and committee resolutions
- Minutes of meetings
- Track attendance and maintain records of board and committee meetings
B. Corporate Secretarial Support- Maintain corporate records, including:
- Articles of Incorporation and By-Laws
- Board resolutions and minutes
- Secretary's certificates
- Assist in coordinating document signing and notarization
- Help ensure corporate records are complete, updated, and properly filed
C. Compliance & Regulatory Support (BSP OPSAligned)- Support the Compliance Officer in organizing documents related to:
- BSP OPS requirements
- AML/CFT compliance
- Data Privacy (NPC) requirements
- Maintain a compliance calendar and track regulatory deadlines
- Assist in preparing document sets for:
- BSP submissions
- Regulatory reviews
- Internal and external audits
D. Policy & Document Control- Organize corporate governance policies and manuals
- Ensure proper version control, approvals, and record-keeping
- Assist in distributing policies and tracking acknowledgments
E. Administrative & Coordination Support- Prepare simple reports and summaries for management and the Board
- Coordinate with internal teams and external parties as needed
- Support governance and compliance training logistics
III. QualificationsA. Education- Bachelor's degree in:
- Legal Management
- Business Administration
- Management
- Political Science
- Or related field
- Fresh graduates are welcome to apply
B. Skills & Competencies- Strong organizational and documentation skills
- High attention to detail and confidentiality
- Basic understanding of corporate governance and compliance concepts (training provided)
- Proficient in MS Office or Google Workspace
- Good written and verbal communication skills
IV. Behavioral Expectations- Willingness to learn regulatory and governance requirements
- Dependable and deadline-oriented
- Professional and discreet in handling sensitive information
V. BSP OPS Alignment NoteThis role supports BSP OPS expectations by ensuring:
- Proper governance documentation
- Clear audit trails
- Timely regulatory support
- Organized board and compliance records
VI. Work Arrangement- Hybrid or WFH
- Occasional support for meetings outside regular office hours
