Title: Operations Assistant (Cebu)
The
Operations Assistant is responsible for providing administrative support to the assigned cluster of stores and the Operations Director (OD) through effective calendar management, proper dissemination of official communications, report and presentation consolidation/preparation, and maintenance of an efficient filing system.
Administrative & Communication Support
- Receives visitors courteously, attends to inquiries, and refers them to the appropriate party within the department.
- Receives and makes phone calls for the Operations Director (OD), ensuring messages are relayed promptly and accurately.
- Maintains a logbook/record of all incoming and outgoing official documents, ensuring pertinent memos, documents, and materials are routed to the proper persons.
- Safeguards the confidentiality of official documents and verbal information transmitted directly or indirectly.
Calendar & Logistics Management
- Keeps track of the daily itinerary of the OD through effective calendar management.
- Arranges meetings and sends invitations.
- Manages meeting or activity logistics (room, food, materials, etc.) for the OD.
- Provides logistics support in RBU-wide activities when needed.
- Schedules use of venues/meeting rooms and ensures cleanliness and orderliness before and after use.
Documentation & Filing
- Maintains an efficient filing system for all documents of assigned stores, such as: FPR, FSOR, LOC of Franchisees on Aggregators, Environmental Permits and Channels Accreditation Documents.
- Serves Accreditation Certificates to assigned stores and updates accreditation status to concerned departments.
- Sends required permits (e.g., environmental permits) to Corporate Affairs as submitted by the Area Manager.
Office Supplies & Workplace Management
- Maintains adequate stock of office supplies through timely requisition and distribution.
- Maintains cleanliness and orderliness of the office through observance and promotion of 5S practices.
- May be assigned as a member/marshal of the office Emergency Response Team (ERT).
Job Qualification
- Graduate of any 4-year course.
- Open to fresh graduates; experience in administrative support is an advantage.
- Must have good written and verbal communication skills.
- Familiar with MS Office applications.
- Willing to be assigned in Cebu.
Jollibee Foods Corporation, the hiring entity, is a wholly owned subsidiary of Jollibee Foods Corporation.
