ADMINISTRATIVE ASSISTANT III

Technical Education and Skills Development Authority CARAGA Region - Government

Fresher

Not Disclosed

Philippines

Posted 15 hours ago
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Job Description

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

20%-Develops/maintains an efficient and effective filing and documentation system (hard and e-copy)
15%-Prepares materials and provides administrative support during meetings, TESDA Technology Institutions Administrators conferences conducted by the Division
20%-Facilitates/Prepares DV, ORS, Certificates and other supporting documents for payments (mobile, PLDT, RATA, Travels, Catering Services, and S/M Suppliers)
10%-Regularly checks the Division's emails and TESDA RMIS, and provides feedback on matters related to the Division's functions
10%-Prepares/Consolidates and monitors the Division's APP, records management, and other administrative related required reports
10%-Performs general administrative duties to include but not limited to: photocopying, faxing, mailing, filling, and coordination with other offices, among others
5%-Maintains a monitoring system of the Division's meetings and hosting both local/international visits
5%-Schedules and/or updates schedule of meetings and appointment of LDD staff using the google calendar Monitors the Division's supplies and materials, functionality of machines and equipment, furniture and fixture, lighting power supply, among others and
5%-Performs other administrative functions as may be assigned.

SPECIAL QUALIFICATIONS:

.Oral and Written Communication Skills
.Monitoring and Evaluation Skills
.Research and Development Skills
.Assertive and can work under pressure
.Excellent Interpersonal Relation

Intent Letter indicating the position, office where the vacancy exists and its Item Number)Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2017) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2017 can be downloaded at the CSC website)Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicantsList of training programs attended indicating the number of training hours together with the certified photocopies of training certificatesPerformance Evaluation System (PES) Ratings for Calendar Year 2024 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for July to December 2024 or January to June 2025 (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agenciesCopy of previous appointment for TESDA applicants or applicants from other government agenciesList of at least five (5) references with complete contact details and email addresses for the following categories:

Superior
Peers
Subordinates (if applicable)
Clients (if applicable)SuperiorPeersSubordinates (if applicable)Clients (if applicable)Certified true copy of transcript of records/diplomaAuthenticated copy of Eligibility by CSC or PRCAwards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable)Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable) andCommittees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)