ADMINISTRATIVE ASSISTANT III

Technical Education and Skills Development Authority CARAGA Region - Government

Fresher

Not Disclosed

Philippines

Posted 15 hours ago
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Job Description

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

30%-Prepares, transcribes and finalizes Minutes of Meetings based on inputs of the Board Secretary and concerned executive offices as well as prepare materials and provides administrative support during Board and committee meetings conducted by the offices
20%-Develops/maintains efficient and effective filling and documentation system (hard and e-copy)
10%-Facilitates/prepares DV, ORS, Certificates and other supporting documents for payments (mobile, PLDT, RATA, travels, Catering Services and S/M supplies) and monitors fund utilization of the division
15%-Prepares, consolidates, and monitors the office's APP, records management and other administrative related required reports
10%-Performs general administrative duties to include but not limited to: photocopying, faxing, mailing, filing, and coordination with other offices, among others
5%-Maintains a monitoring system of the office's meeting
5%-Schedules and/or updates schedule of meetings, monitors the office's supplies and materials, functionality of machines & equipment, furniture & fixture, lighting power supply, among other and ensures concerns are addressed and fixed and
5%-Performs other administrative functions as maybe assigned.

SPECIAL QUALIFICATIONS:

.Oral and Written Communication Skills
.Monitoring and Evaluation Skills
.Research and Development Skills
.Assertive and can work under pressure
.Excellent Interpersonal Relation

Intent Letter indicating the position, office where the vacancy exists and its Item Number)Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website)Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicantsList of training programs attended indicating the number of training hours together with the certified photocopies of training certificatesPerformance Evaluation System (PES) Ratings for Calendar Year 2025 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025(if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agenciesCopy of previous appointment for TESDA applicants or applicants from other government agenciesList of at least five (5) references with complete contact details and email addresses for the following categories:

Superior
Peers
Subordinates (if applicable)
Clients (if applicable)SuperiorPeersSubordinates (if applicable)Clients (if applicable)Certified true copy of transcript of records/diplomaAuthenticated copy of Eligibility by CSC or PRCAwards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable)Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable) andCommittees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)