ADMINISTRATIVE ASSISTANT III (RE-OPEN)

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

10%-Develops/maintains an efficient and effective filing and documentation system (hard and e-copy)
15%-Prepares materials and provides administrative support during meetings, international hostings/visits and conferences conducted by the Division
20%-Facilitates/Prepares DV, ORS, Certificates and other supporting documents for payments (mobile, PLDT, RATA, travels)
10%-Facilitates/Prepares DV, ORD, Certificates and other supporting documents for payments (mobile, PLDT, RATA, travels, Catering Services, and S/M suppliers) and monitors fund utilization of the Division
10%-Prepares/Consolidates and monitors the Division's APP, records management, and other administrative related required reports
10%-Performs general administrative duties to include but not limited to: photocopying, faxing, mailing, filling and coordination with other offices, among others
5%-Maintains a monitoring system of the Division's meetings and hosting of international visits
5%-Schedules and/or updates schedule of meetings and appointments of PAID staff using the google calendar Monitors the Division's supplies and materials, functionality of machines and equipment, furniture and fixture, lighting power supply, among others and
5%-Performs other administrative functions as may be assigned.