Administrative Assistant for Marketing

Position/Role: Administrative Assistant for Marketing

Work set-up: Fully Remote

Work Hours: 7AM to 3PM Philippine Time

Monthly Retainer Fee: 53,000 70,000 PHP - Experience dependent

How to apply (important - only those who follow this process will be considered): See below on how to apply

Role Overview

The Administrative Assistant provides day to day operational support across multiple client accounts under Marketing. The role focuses on keeping communication, scheduling, documentation and task management organised so the Account Managers can concentrate on strategy and client relationships. Working mainly in ClickUp, Outlook and Google Drive, the Assistant manages routine emails, calendars, follow ups, file organisation and basic coordination with internal teams. This is a detail oriented; process driven position suited to someone who enjoys working behind the scenes to keep projects moving smoothly.

About Bleo

Bleo is a marketing and creative agency based between Brisbane and the Gold Coast. We work with a wide range of brands across Australia and manage campaigns Australia wide.

Our Account Managers look after ongoing campaigns for clients across Meta, Google and other platforms. We are now adding a dedicated Assistant to support them behind the scenes.

This role is ideal for someone who loves organisation, details and systems, and enjoys helping others do their best work.

Key Responsibilities

Client communication support

• Draft and send routine client emails, confirmations and follow ups
• Manage approvals, asset requests and communication logs

Scheduling and meeting administration

• Coordinate calendars, invites and meeting updates
• Prepare simple agendas and file recordings and transcripts

Project and task management

• Create, assign and update ClickUp tasks with accurate timelines
• Keep client boards organised and follow up with internal teams

Creative and content logistics

• Organise client assets and prepare clear creative briefs
• Manage UGC, raw footage and images in Google Drive

File and knowledge management

• Maintain tidy and consistently named client folders and documents
• File key agreements and update basic internal guides

What we're looking for (Must-Haves):

• Geographical Location: Must be in the Philippines and able to work 9am to 5pm AEST
• Exceptional Communication: Strong written English with clean grammar and spelling
• High Level Professionalism: Demonstrates professionalism in all communication and tasks, maintaining accuracy, discretion and a reliable standard of work.
• Operational Excellence: Proven ability to handle high-volume workloads and multitask effectively and pen and fast to learn and adapt with various productivity tools such as, but not limited to, ClickUp, Zoho, Canva, Google Workspace, and Microsoft 360
• Organisational Mastery: Strong attention to detail with excellent documentation and organisational skills as well as proven ability to handle high-volume workloads and multitask effectively
• Smart and Resourceful: Able to think critically and improve processes to keep workflows efficient and organised

How to apply

Only applicants who apply through our career submission page will be considered.

To apply:

1. Go to https://bleomedia.com.au/career-submission/
2. Follow the instructions on that page to submit your details
3. Record and upload a short video introducing yourself and explaining:
4. Who you are and where you are based
5. Why this Assistant to Marketing Account Managers role suits you
6. A quick example of how you keep yourself organised day to day
7. Attach your CV and any links or information requested on the form

Please do not send applications by email or social media. We will review only those submitted through the career submission page so that everything sits in one place for shortlisting.