Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.
The Role
We're seeking an
Administrative Assistant. This role is designed for a highly organized, detail-oriented professional who can support compliance processes within the affordable housing sector.
You'll play a key role in maintaining compliance documentation, supporting audits, organizing resident files, and ensuring accuracy across all compliance-related activities.
Location: Must be in Colombia Remote.
Environment: Colombian and International Teams.
Language: Advanced English (B2+ - C1).
Timezone: Monday to Friday 9:00 AM 6:00 PM PST.
Contract: Non-fixed Term Colombian Contract.
Requirements
- High school diploma or equivalent required, associate degree or coursework in business, public administration, or a related field preferred.
- 12 years of administrative experience, preferably in affordable housing, property management, or compliance.
- Familiarity with affordable housing programs (e.g., LIHTC, HUD, HOME) is a plus.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, RealPage) is preferred.
- Ability to handle sensitive information with confidentiality and professionalism.
Education: High school diploma required; associate degree preferred.
Experience: 12 years in administrative roles, ideally related to housing, compliance, or property management.
Skills: Organization, communication, database management, attention to detail, Microsoft Office proficiency.
Characteristics: Reliable, proactive, detail-oriented, adaptable, and able to manage sensitive information with discretion.
Responsibilities
- Assist the Compliance team with preparing, reviewing, and organizing resident files for initial certifications, annual recertifications, and interim recertifications.
- Maintain accurate and up-to-date records in compliance tracking systems and databases.
- Support the coordination of audits by gathering required documentation and assisting with file reviews.
- Communicate with property management staff to collect missing documents or clarify compliance-related issues.
- Track and log incoming applications, certifications, and correspondence.
- Assist with the preparation of compliance reports for internal use and external agencies.
- Schedule and coordinate meetings, trainings, and site visits for the Compliance team.
- Help manage 504 accommodation requests and ensure proper documentation is maintained.
- Perform general administrative duties such as filing and data entry.
