ADMINISTRATIVE AIDE IV (CLERK II)_PERMANENT

Status of Employment: Permanent

Item No. : OSEC-DSWDB-ADA4-742-2004

Division/Unit: Human Resource Management and Development

Division

Salary Grade : SG 4 (Pph16,209.00)

CSC - Prescribed QS:

Education : Completion of 2 years studies in College

Training : None Required

Experience : None Required

Eligibility :Career Service (Sub-Professional) / 1st Level Eligibility

Preferred Qualification (Competency-Based):

Education : Completion of two years studies in College

preferably in Office/Business/Secretarial

Administration, Computer Science or Management

Training : None Required

Experience : At least 1 year relevant experience doing

administrative/clerical functions

Eligibility : Career Service (Sub-Professional) / 1st Level Eligibility

Job Description:

1. Receives, records and endorses outgoing and incoming communications

2. Files, stores and retrieves copies of memorandum, guidelines and other centralized documents of the division to ensure that there are available sources which can serve as references for staff/basis for actions

3. Maintains office reports and other documents

4. Reproduces official communications/documents for dissemination to other units

5. Answers phone calls, assists visitors/clients of the division and refers their queries to concerned staff/division/section/unit

6. Attends to all administrative requirements of the division (request for venue, meals, invitations photocopying and packaging of materials/documents equipment to be used) for the conduct of activities/meeting of the division, as needed

7. Attend meetings, seminars, conferences

8. Performs other related tasks.

Applicants should be guided on the following Criteria for Evaluation: