Admin Assistant
Location: Clark, Cebu, Tarlac, and Manila, Philippines
Work Arrangement: Onsite, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 32,000 - Php 37,000
Unlock Your Potential!
TOA Global is a leading talent solutions partner for accounting firms across Australia, New Zealand, North America, and the Philippines. We connect ambitious professionals with forward-thinking firms, building careers that matter and teams that thrive. At TOA Global, your growth is our mission - and we've built an environment where exceptional people do their best work.
We are seeking a detail-oriented Administration Assistant to support our Australian accounting firm clients. This is an onsite role based in the Philippines, focused on providing compliance and workflow support to accounting teams.
Your Impact
- Document & Correspondence Management: Prepare and manage client documents and digital correspondence with accuracy.
- Systems Administration: Enter and maintain data in practice management systems such as XPM, Karbon, APS, or similar platforms.
- Client Onboarding: Assist with client onboarding documentation, including engagement letters and identification forms.
- Calendar Coordination: Schedule virtual meetings and manage digital calendars across teams.
- Billing Administration: Support the billing process by preparing draft invoices and tracking client payments.
- Corporate Secretarial Tasks: Assist with ASIC corporate secretarial duties, including online lodgments and company updates.
- Workflow Support: Coordinate directly with Australian accountants to ensure workflow tasks and critical deadlines are consistently met.
What You Bring
- The Experience:0-2 years experience in or supporting an Australian accounting firm is strictly mandatory.
- Industry Knowledge: Familiarity with Australian compliance structures and accounting workflow tasks.
- Technical Toolkit: Proficiency with MS Office and a strong comfort level with cloud-based administration tools.
- Communication Skills: Strong written and verbal English communication skills, suitable for professional internal and external coordination.
- Precision Habits: Highly organized, with strong attention to detail and excellent time management habits.
Why You'll Love It Here
We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.
- Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your Me time.
- Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
- Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
- Professional Development Pathways: Access to structured training, technical learning opportunities, and a clear competency framework that supports your growth from an administrative role through to leadership-level roles.
- Global Exposure: Work directly with accounting firms across Australia, New Zealand, and North America, broadening your technical knowledge and your perspective on international accounting and taxation practices.
- Daytime Done Right: A consistent dayshift schedule means your evenings are yours-perfect for maintaining a structured and productive work-life balance while staying perfectly synced with the Australian business day.
