Admin Assistant

About us

At DHL Supply Chain we take pride in our commitment to fostering a workplace that celebrates diversity and promotes inclusion for all. We believe that the diverse backgrounds, perspectives, and experiences of our employees are integral to our success. Our inclusive culture is built on the principles of equality, respect, and belonging, where every team member is valued and empowered.

We actively encourage individuals from all walks of life, regardless of age, race, gender, sexual orientation, religion, nationality, disability, or any other characteristic, to apply for positions with us. We are dedicated to providing equal opportunities, removing barriers, and creating an environment where everyone feels they truly belong.

Responsibilities

• Assist in processing and validation supplier invoices, delivery receipts, and billing documents
• Encode and maintain records for expenses, purchase orders, and inventory-related costs
• Maintain organized and accurate finance files (digital and physical)
• Scan invoices and sending to AP team/finance
• Sending monthly invoice monitoring to finance team for billing
• Coordinate with suppliers on queries
• Track procurement documents and ensure completeness and accuracy
• Coordinate with warehouse staff regarding received items and documentation
• Verify delivery documents against received goods
• Assist in updating inventory logs and monitoring discrepancies
• Perform general administrative tasks such as filing, data entry, and document control

Requirements

• Experience in warehouse, logistics, finance is an advantage
• Basic knowledge of Finance or accounting documentation
• Proficient in MS Excel, Word, and email
• Strong attention to detail and accuracy
• Ability to organize and manage multiple documents and deadlines
• Good communication skills (written and verbal)
• Ability to work well with cross‑functional teams (warehouse, finance, suppliers)
• Organized and detail‑oriented
• Reliable and trustworthy with confidential data
• Willing to learn and adapt in a fast‑paced warehouse environment
• Team‑oriented with a proactive attitude
• Willing to be assigned in Maguyam, Cavite