OB AD: ADMIN & OPERATIONS MANAGER (DAVAO CITY)
Position: Admin & Operations Manager
Employment Type: Full-Time, Managerial Level (Exempt from OT Pay)
Work Location: Davao City (Applicants living indowntown area preferred)
Monthly Compensation: PHP 25,000.00
Start Date: ASAP
ABOUT AQUAWARKS
AquaWarks Water Treatment and Supply Services is a Davao Citybased company providing water and wastewater treatment solutions, dosing pumps and disinfection equipment, system installation, technical services, and environmental support to industrial, commercial, and municipal clients.
As we strengthen our internal systems and lean toward future ISO certification, we are seeking a reliable Admin & Operations Manager who can lead the Admin Department, ensure compliance, support safety & environmental requirements, and uphold operational excellence.
WORKING HOURS
- Monday to Saturday 8:00 AM to 5:00 PM
- May be required to extend working hours during:
- Urgent bidding deadlines
- Events (PAWD, PWWA, MWAD)
- Inventory, deliveries, and operational tasks
- Managerial-level position NOT eligible for overtime pay
POSITION OVERVIEW
The Admin & Operations Manager leads the Admin Department and supports all operational, compliance, HR-related, and logistics activities. The role includes safety and environmental compliance coordination, documentation management, PhilGEPS bidding support, event planning, warehouse and inventory oversight, and direct communication with partners and clients.
This role requires leadership, professionalism, integrity, and the ability to handle difficult people calmly and effectively.
The position reports directly to the President.
KEY RESPONSIBILITIES
1. Administration & Office Management
- Lead the Admin Department and supervise the Admin Assistant & Bookkeeper
- Maintain office workflows, communication, documentation, and compliance
- Ensure proper inventory management, deliveries, warehousing, and supplies
- Oversee acceptance of deliveries and move/lift heavy items when needed
- Coordinate with suppliers, couriers, and vendors
- Maintain proper filing and archiving of administrative and operational documents
2. Operations Support & Logistics
- Coordinate operational schedules, deliveries, dispatching, and field requirements
- Support sales and technical teams with documentation, materials, and resource preparation
- Ensure readiness of chemicals, test kits, tools, and equipment for fieldwork
3. Safety, Health, and Environment (SHE) Coordination
- Maintain and implement minimum Safety, Health, and Environmental requirements
- Assist in creating and maintaining:
- Safety protocols
- Emergency procedures
- Basic hazard reporting
- PPE documentation and compliance
- Coordinate with the President and technical staff for SHE updates
- Maintain documentation needed for safety inspections or audits
4. ISO Certification Readiness & Compliance
- Support the development of ISOrelated documentation
- Assist with:
- Document control
- SOP formatting
- Internal compliance checklists
- Preparing for audits and inspections
- Ensure that administrative and operational processes follow structured, traceable procedures
5. PhilGEPS & Bidding Support
- Prepare eligibility documents, annexes, and complete bidding folders
- Maintain RA 9184required documents
- Track bid opportunities, posting schedules, and deadlines
- Coordinate bidding documents with the President, technical staff, and partner contractors
6. Marketing & Social Media Assistance
- Assist with posts on Facebook, Instagram, LinkedIn
- Prepare simple visuals and project-related updates
- Support promotional materials for sales and events
7. Events & Trade Exhibits (PAWD, PWWA, MWAD, etc.)
- Assist with booth setup, materials, logistics, registration, and travel arrangements
- Prepare brochures, giveaways, documentation, and event kits
- Support operations on-site and manage followup documentation
8. HRRelated Coordination
- Maintain attendance records, HR files, onboarding documents, and 201 files
- Support recruitment (posting, screening, scheduling)
- Issue simple memos and HR notices as instructed by the President
- Handle difficult personnel or customer interactions professionally
9. Customer & Consultant Interaction
- Handle walk-in clients, inquiries, and basic technical questions
- Process walk-in sales (with incentive eligibility)
- Communicate professionally with an American consultant, requiring strong English proficiency
- Represent the Admin Department when the President is unavailable
QUALIFICATIONS
- Bachelor's degree in Business Administration, Management, Operations, Marketing, or related field
- Minimum 2 years admin, operations, or coordination experience
- English-proficient (written & spoken)
- Able to handle difficult people calmly and professionally
- Physically able to lift/move heavy items
- Resides in Davao City (downtown preferred)
- Motorcycle driving required; car driving preferred
- Proficient in MS Office / Google Workspace
- Familiar with QuickBooks Online (QBO); must be willing to learn Dolibarr ERP
- Familiarity with SHE requirements or willingness to learn
- Knowledge of document control or ISO processes is an advantage
- Experience with PhilGEPS / RA 9184 is a strong plus
- Mature, trustworthy, detailoriented, and can work with minimal supervision
COMPENSATION & BENEFITS
- Monthly Salary: PHP25,000.00 (managerial; no overtime pay)
- 13th Month Pay
- Transportation Allowance
- Communication Allowance
- Performance Incentives
- Sales Incentives for qualified walk-in transactions
- Additional Allowances for events or special assignments
- Training provided for:
- PhilGEPS
- SHE & Compliance
- ISO Documentation
- QBO Dolibarr ERP transition
- Event management
REQUIRED APPLICATION DOCUMENTS
Applicants must submit the following:
Upon Application
- Updated Resume/CV (with recent photo preferred)
- Cover Letter
- 1 Government-issued ID (for verification only)
If Hired (for pre-employment completion)
- NBI Clearance
- TIN, SSS, PhilHealth, Pag-IBIG numbers
- Copy of Diploma or Transcript of Records (TOR)
- Driver's License(since driving is required)
HOW TO APPLY
Submit your resume and cover letter to:[Confidential Information]
Subject Line:Application Admin & Operations Manager
