The Accounts Receivable & Collection Specialist supports the company's revenue operations by monitoring receivables, coordinating invoice distribution, and following up on client payments. The role ensures timely collection of receivables, accurate monitoring of billing and collection activities, and proper documentation to support financial reporting and audits.
Key Responsibilities
Accounts Receivable Monitoring
- Monitor outstanding invoices and track due dates.
- Follow up payments with clients and coordinate with their accounting or accounts payable departments.
- Track overdue accounts and update follow-up status in monitoring reports.
Invoice Distribution
- Send approved and signed invoices to clients via email or courier.
- Prepare transmittal documents and coordinate the delivery of invoices.
Collection Processing
- Prepare collection receipts for payments received.
- Record collections and update billing and collection monitoring reports.
Reports and Monitoring Maintain and update the following reports:
- Accounts Receivable Aging Report
- Billing Report
- Collection Report
- Billing Forecast (Collection Date Portion)
- Cash Flow Report
Tax and Documentation Monitoring
- Follow up withholding tax certificates (CWT) from clients and maintain records.
- Follow up required documents for zero-rated and VAT-exempt invoices.
- Maintain proper filing of invoices, collection receipts, and supporting documents.
Meetings and Audit Support
- Participate in billing and collection-related meetings when necessary.
- Assist in providing documents and reports during internal and external audits.
Qualifications
- Graduate of Accountancy, Accounting Technology, Management Accounting, or any related course.
- At least 12 years of experience in Accounts Receivable, Billing, or Collection is preferred.
- Experience in a consultancy, professional services, or project-based environment is an advantage.
- Strong attention to detail and good communication skills.
- Proficient in Microsoft Excel and financial monitoring reports.
- Ability to manage multiple invoices and follow-ups simultaneously.
- Basic in understanding of accounting and receivable processes.
- Ability to work collaboratively with internal teams and clients.
- Responsible and reliable in handling financial records.
- Experience with ERP systems (e.g., SAP) is an advantage.
