Job Summary:
The Accounts Payable Supervisor is responsible for overseeing the entire accounts payable process, ensuring timely and accurate processing of invoices, payments, vendor management, and compliance with company policies. This role supervises the AP team and supports month-end closing, audit requirements, and process improvements.
Key Responsibilities:
1. Accounts Payable Operations
- Supervise daily accounts payable activities and ensure accuracy and timeliness of invoice processing.
- Review and validate invoices, purchase orders, receiving reports, and payment requests.
- Monitor payment schedules to ensure all due payments are processed on time.
- Handle vendor reconciliations and resolve discrepancies.
2. Team Leadership
- Lead, mentor, and train AP staff to ensure high performance and accuracy.
- Assign workloads and monitor productivity.
- Conduct regular performance evaluations and coaching.
3. Compliance & Documentation
- Ensure adherence to company policies, accounting standards, and internal controls.
- Maintain accurate and organized AP records and documentation.
- Support internal and external audits.
4. Reporting & Analysis
- Prepare AP aging reports and cash disbursement summaries.
- Provide analysis on payables, cash requirements, and variances.
- Assist with month-end and year-end closing activities.
5. Process Improvement
- Identify opportunities for automation and streamlining AP processes.
- Implement best practices to improve efficiency and accuracy within the AP function.
- Work closely with Procurement, Operations, and other departments to resolve issues.
Qualifications:
- Bachelor's degree in Accounting, Finance, or related field.
- At least 35 years experience in accounts payable, with 12 years supervisory experience.
- Strong understanding of accounting principles and AP processes.
- Proficient in accounting systems (e.g., SAP, Oracle, Netsuite, QuickBooks) and MS Excel.
- Excellent leadership, communication, and problem-solving skills.
- High attention to detail and strong organizational skills.
Preferred Skills (Optional):
- Experience in process improvement or automation tools.
- Background in shared services or high-volume AP environment.
- Knowledge of tax requirements, withholding tax, and vendor compliance.
