The
AP Supervisor will oversee the entire AP lifecyclefrom vendor invoice processing and payment execution to accurate reportingfor our U.S.-based parent company and its international entities. You will not only ensure strict compliance and effective cash management but will also be the driving force behind process optimization and enhancing team efficiency across all serviced entities.
Key Responsibilities
- Team Leadership & Operations (Core Focus)
- Lead the Full AP Cycle: Oversee timely and accurate invoice processing and the execution of weekly payment runs.
- Supervision & Guidance: Direct the AP team's day-to-day operations, ensuring tasks like invoice coding, matching, and approvals are performed efficiently and in strict compliance with company policies.
- Mentorship & Development: Provide performance feedback, training, and mentorship to cultivate a high-performance culture and support professional growth.
- Workload Management: Effectively delegate tasks, manage team workloads, and establish performance expectations aligned with business objectives.
- Financial Oversight & Process Improvement
- Month-End Close: Manage the AP month-end process, including comprehensive reconciliations, accruals, and detailed financial analyses.
- Cash Flow Support: Provide crucial input for weekly cash forecasting based on planned payment runs.
- Compliance: Ensure rigorous adherence to internal controls and tax regulations (e.g., 1099 reporting).
- Collaboration: Serve as the main point of contact for resolving complex issues related to purchase orders, invoices, and payment statuses, working closely with Sales and Operations.
- Escalation Point: Act as the subject matter expert and escalation point for all complex AP matters, including disputes and vendor complaints.
- System & Process Enhancement: Lead or support system implementations, upgrades, and initiatives aimed at continually improving AP processes.
- Audit Support: Facilitate financial audits by preparing and providing necessary documentation and explanations for all AP activities.
