Accounts Payable Specialist

Our client is a US-based community management company that supports dozens of homeowner associations (HOAs) across multiple states. They keep neighborhoods running — and that depends on an Accounts Payable function that posts vendor invoices accurately, codes them to the correct association, pays them on time, and stands up to audit.

We're hiring a remote A/P Specialist to own that workload. You'll process a high daily volume of vendor invoices across multiple HOA entities, work closely with Community Accountants on coding and check recording, and serve as a responsive A/P point of contact for community managers and vendors. This is not a clerical role. The client wants someone who takes ownership of accuracy, catches problems before they become audit findings, and runs the function with judgment — not someone who waits to be told what to do.

Your first 30 days are about learning the chart of accounts, the entity structure, and the approval workflow. Days 31–90 are about hitting full processing velocity with audit-clean output.

Responsibilities

• Accurately process a high volume of vendor invoices and payment requests across multiple HOA entities, with strict attention to coding, entity assignment, and approval routing
• Maintain 10-key data entry speed and accuracy under daily volume targets
• Partner with Community Accountants to ensure invoices and checks are recorded correctly in the general ledger and against the right association
• Proactively investigate discrepancies — duplicate invoices, mismatched amounts, missing approvals, vendor inquiries — and drive each item to resolution
• Maintain organized, audit-ready records and follow all internal A/P controls (segregation of duties, approval thresholds, vendor verification)
• Deliver responsive, professional service to community managers and vendors on A/P questions, payment status, and documentation requests
• Contribute ideas to improve A/P workflow efficiency, reduce processing errors, and shorten cycle time
• Perform other duties as assigned within the A/P function

Requirements

• Minimum 1+ year of hands-on Accounts Payable experience, ideally in a high-volume environment
• Strong working knowledge of full-cycle Accounts Payable (invoice receipt, coding, approval routing, payment processing, vendor reconciliation)
• Proficient 10-key by touch with demonstrable accuracy at speed
• Solid MS Office skills with Excel proficiency required (filtering, sorting, VLOOKUP or XLOOKUP, basic reconciliation)
• Proven ability to work across multiple legal entities without coding errors
• Strong analytical and problem-solving skills — you spot patterns and root causes, not just symptoms
• Clear, professional written and verbal English communication
• Demonstrated ability to manage competing priorities under deadline pressure
• Reliable home internet (25 Mbps+ recommended) and a quiet, dedicated workspace
• Demonstrated reliability, ownership mindset, and attention to detail

Nice to Have

• HOA, community association, or property management A/P experience
• Hands-on exposure to industry platforms such as Vantaca, CINC Systems, TOPS [ONE], AppFolio, Strongroom, or AvidXchange
• Experience supporting audit cycles or month-end close in a multi-entity environment

What We Offer

• 100% remote work with a US-based client
• Up to $7/hr USD
• Long-term placement with a stable, established community management organization
• Direct partnership with Community Accountants and exposure to multi-entity accounting at scale
• A professional remote-first culture that values ownership and accuracy

Data Privacy Statement

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

Interview Scheduling

Initial calls run in US Mountain Standard Time (MST), within a 3:00 AM – 1:00 PM MST window (Philippines: 6:00 PM – 4:00 AM PHT the following day). Remote Raven genuinely appreciates applicants flexibility around the time difference.