Accounts Payable Specialist

The Accounts Payable / Accounts Receivable Specialist is responsible for supporting the company's day-to-day AP and AR operations. Reporting to the Accounting Lead, this role ensures accurate and timely processing of invoices, payments, collections, and reconciliations. The ideal candidate is detail-oriented, organized, and highly proficient in Excel.

Key Responsibilities:

Accounts Receivable (AR)

Maintain accurate AR records, files, and customer accounts

Generate account statements and provide invoice backup as needed

Monitor AR aging reports weekly and follow up on collections

Coordinate with customers Accounts Payable teams to resolve payment concerns

Provide weekly collection status updates and reports to the manager

Post customer payments via credit card, ACH, and check deposits

Process ACH auto-charging collections (e.g., Payment Vision)

Reconcile AR balances against sales journals, credit memos, collections, discounts, and allowances

Support internal teams (e.g., BDC/Compliance) on customer-related concerns such as invoices, credit memos, and collections

Assist with ad hoc AR reporting requests

Accounts Payable (AP)

Verify, classify, and record accounts payable transactions

Process and reconcile vendor invoices, partner/manufacturer invoices, and credit memos

Ensure completeness and accuracy of supporting documentation

Respond to vendor inquiries and resolve payment discrepancies

Prepare and process vendor payments via check, electronic transfer, or ACH

Reconcile vendor statements and investigate variances

Generate reports on accounts payable status

Maintain accurate and organized AP records

Other Duties

Support other accounting tasks as needed

Perform additional duties assigned by management

Qualifications

Bachelor's degree in Accounting, Finance, Banking, or related field

At least 1 year of relevant AP/AR or accounting experience (entry to mid-level)

Basic knowledge of general accounting and AR/AP processes

Excel skills required (must-have)

Detail-oriented with strong analytical and organizational skills

Strong communication, interpersonal, and customer service skills

Able to manage multiple tasks and meet deadlines

Can work independently and collaborate in a team environment