Accounts Payable Specialist

Accounts Payable Specialist

Job description:

Department: Finance

Reports to: Financial Controller

Work Split: 60% Accounts Payable / 40% Accounting

Systems: NetSuite, Charted (AP Invoice Capture), Excel

Shift: Aligned with Australian Business Hours (AEST)

Location: Davao City, PH

POSITION PURPOSE

The Finance Officer – Accounts Payable is responsible for maintaining an accurate, controlled, and timely accounts payable function across a multi-entity Australian group, while also supporting month-end accounting activities, including journals, reconciliations, and statutory reporting requirements.

The role requires strong attention to detail, sound accounting knowledge, and the ability to work effectively under tight month-end deadlines.

KEY RESPONSIBILITIES Accounts Payable – 60%

• Triage and manage the AP inbox.
• Enter, code, and match supplier invoices to purchase orders in NetSuite.
• Prepare weekly EFT payment runs and ad hoc payments.
• Send payment remittances to suppliers.
• Maintain accurate vendor master data.
• Verify vendor bank-detail changes and follow appropriate controls to prevent payment fraud.
• Reconcile supplier statements monthly and resolve invoice discrepancies and supplier queries.
• Manage creditor ageing and the monthly Bills Approved report.
• Perform daily bank-feed matching.
• Complete bank and clearing account reconciliations for assigned entities.

Accounting – 40%

• Post month-end journals, including:
• Payment batch clearing
• Accruals
• Prepayments
• Prepare balance sheet reconciliations, including:
• AP control
• Bank
• Clearing
• GRNI
• Vendor prepayments
• Process and reconcile intercompany transactions.
• Prepare GST data for BAS.
• Prepare supplier data for TPAR and Payment Times Reporting.
• Support year-end activities and audit requests.
• Assist the Financial Controller with other accounting and reporting requirements as needed.

KEY PERFORMANCE OUTCOMES

The successful candidate will be expected to consistently achieve the following:

• AP cut-off and month-end close completed by Business Day 2.
• Bank and clearing accounts reconciled by Business Day 1, with nil unmatched items.
• Supplier statements reconciled within 7 working days of month-end.
• Balance sheet reconciliations completed and agreed to the ledger by Business Day 8.
• Supplier bills are correctly coded and processed accurately the first time.
• No unverified vendor bank-detail changes are processed.
• AP records and reconciliations remain accurate, complete, and audit-ready.

CANDIDATE PROFILE

Essential Qualifications & Experience

• Bachelor's degree in Accountancy or a related accounting field.
• 3–5 years of relevant experience covering Accounts Payable and General Ledger/month-end accounting.
• Experience supporting Australian clients or Australian accounting requirements.
• Working knowledge of GST and BAS requirements.
• Experience preparing and reconciling balance sheet accounts.
• Strong Excel skills.
• Excellent attention to detail and accuracy.
• Able to work effectively under tight month-end deadlines.