Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for managing the company's outgoing payments and ensuring that all invoices, expenses, and disbursements are processed accurately, timely, and in compliance with company policies and accounting standards. This role supports financial accuracy, vendor satisfaction, and proper record-keeping.

Key Responsibilities

• Process vendor invoices, employee reimbursements, and payment requests

• Verify invoices for accuracy, proper approvals, and supporting documentation

• Match invoices with purchase orders and receiving reports when applicable

• Prepare and schedule payments via check, bank transfer, or other payment methods

• Reconcile vendor statements and resolve discrepancies

• Record and post accounts payable transactions in the accounting system

• Assist in month-end closing activities related to payables

• Ensure compliance with company policies, internal controls, and tax regulations

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field

• 1–3 years of relevant accounting experience

• Proficiency in Microsoft Excel and accounting software

Experience

• Experience handling invoice processing and payment cycles

• Hands-on experience with general ledger accounts and journal entries

• Experience using accounting software or ERP systems (SAP, Oracle, QuickBooks, etc.)

• Experience handling high-volume transactions is an advantage

Skills and Competencies:

• Strong understanding of basic accounting principles

• Strong organizational and time-management skills

• High attention to detail and accuracy

• Ability to identify and resolve discrepancies efficiently

• Good communication skills for vendor coordination and internal collaboration