Accounts Payable Specialist

The Accounting Associate 2 is responsible in supporting financial operations by processing high-volume vendor invoices, maintaining accurate records, and ensuring compliance with internal controls and procurement workflows. The role works extensively in Sage Intacct and procurement systems to perform invoice coding, PO matching, discrepancy resolution, and vendor coordination within a healthcare environment.

Job Description

Processes high-volume vendor invoices in Sage Intacct, ensuring accuracy, completeness, and compliance with company policies.

Uploads invoices into the accounting system and maintains disciplined GL and cost center coding.

Reviews invoices for proper documentation and approvals prior to posting.

Maintains accurate vendor records and invoice documentation.

Performs 2-way and 3-way PO matching between purchase orders, receiving documentation, and vendor invoices.

Investigates and resolves discrepancies related to pricing, quantities, missing documentation, and duplicate invoices.

Coordinates with procurement and receiving teams to ensure purchase orders align with vendor invoices.

Works with procurement systems such as ENBI to review purchase orders, invoice submissions, and vendor documentation.

Ensures invoice information aligns with procurement records and purchasing approvals.

Triages invoice discrepancies and resolves issues related to incorrect pricing, missing POs, and quantity mismatches.

Collaborates with internal departments to resolve issues and maintain accurate financial records.

Escalates unresolved issues when necessary to meet payment timelines.

Communicates professionally with vendors regarding invoice inquiries, payment status, and documentation requirements.

Maintains positive vendor relationships while ensuring compliance with company payment policies.

Supports month-end closing activities related to accounts payable.

Assists with AP reconciliations and audit documentation when required.

Maintains compliance with internal financial controls and healthcare industry standards.

Required Qualifications

Experience with purchase order (PO) matching.

Experience processing accounts payable in a high-volume environment.

Proficiency in accounts payable workflows within the Sage Intacct system, including invoice import, GL coding, approval workflows, vendor management, and payment processing.

Demonstrates the ability to identify, investigate, and resolve invoice discrepancies.

Demonstrates strong attention to detail and strong organizational skills.

Demonstrates the ability to work effectively in a fast-paced, growing environment.

Clear and coherent both written and verbal communication skills in English.

Screening Criteria

Associate's or Bachelor's degree in Accounting, Finance, or related field.

Minimum of two (2) years hands-on accounts payable experience.

Healthcare industry experience.

Experience in Sage Intacct system.

Must have stable employment history.