Office location: Makati
Work setup: Full onsite
Schedule: Monday to Friday, Dayshift (Compressed Work)
Role Overview
The Accounts Payable Officer oversees the end-to-end accounts payable function, ensuring the accurate and timely processing of invoices, expense reports, and payments. This role supervises AP staff, maintains compliance with financial policies and regulatory requirements, and collaborates with internal teams and vendors to support efficient financial operations and strong internal controls.
Qualifications
- Bachelors degree in Accounting, Finance, or a related field.
- CPA license is a plus, but not required.
- At least 35 years of experience in Accounts Payable, including a minimum of 2 years in a supervisory or team leadership role.
- Strong knowledge of accounts payable processes, accounting principles, and relevant tax regulations.
- Experience using ERP systems (e.g., SAP, Oracle, NetSuite) is an advantage.
- Proficient in MS Office applications, particularly Excel.
- Demonstrates strong leadership, organizational, analytical, and problem-solving skills, with high attention to detail and accuracy.
Key Responsibilities
- Oversee daily accounts payable operations, including invoice verification, recording, and payment processing, ensuring compliance with payment terms, tax regulations, and internal control procedures.
- Review and approve payment batches, expense reimbursements, and supplier reconciliations, ensuring accuracy and completeness of supporting documentation.
- Supervise and guide AP staff, including task delegation, performance monitoring, training, and providing feedback to ensure efficient workflow and team development.
- Maintain proper documentation and filing of AP records to support audit requirements and regulatory compliance.
- Manage vendor relationships, addressing inquiries, discrepancies, and payment-related concerns while maintaining positive working relationships with suppliers.
- Coordinate with internal departments such as procurement, treasury, and finance to ensure smooth and timely payment processing.
- Prepare and analyze AP reports, including aging schedules and cash flow forecasts, and support month-end and year-end financial closing activities.
- Ensure compliance with statutory requirements and internal financial policies, while assisting with internal and external audit requirements.
- Identify opportunities for process improvements, including automation and best practices that enhance efficiency, strengthen controls, and reduce errors.
