Accounts Payable Consultant

Job Summary

The Accounts Payable Analyst is a key contributor within the Shared Services Organization (SSO), responsible for delivering accurate, timely, and compliant accounts payable services across multiple business units and geographies. The role leverages ERP systems and Microsoft tools to process, analyze, and resolve AP transactions while ensuring adherence to standardized global processes, internal controls, and service level agreements (SLAs). The analyst supports continuous improvement initiatives and collaborates closely with Procurement, Finance, and external vendors.

Key Responsibilities:

Operational & Transactional Support

• Perform end‑to‑end accounts payable activities including invoice processing, validation, posting, and payment execution within the ERP system
• Execute 2‑way and 3‑way invoice matching and resolve discrepancies with Procurement, Receiving, and Vendors
• Ensure compliance with global AP policies, approval matrices, and delegated authority limits
• Maintain accurate vendor master data in accordance with data governance standards

ERP & Systems

• Utilize ERP systems (e.g., SAP, Oracle, Workday, NetSuite) for invoice processing, postings, payments, and reporting
• Troubleshoot system‑related issues and coordinate with IT or ERP support teams
• Participate in ERP upgrades, testing (UAT), and process standardization initiatives
• Support adoption of AP automation tools (OCR, e‑invoicing, workflow solutions)

Analysis, Reporting & Controls

• Perform AP aging analysis, account reconciliations, and variance investigation using ERP and Excel‑based reports
• Prepare accruals and support month‑end, quarter‑end, and year‑end close activities
• Ensure compliance with internal controls, SOX requirements, and audit requests
• Identify control gaps and recommend process improvements to mitigate financial and compliance risks

Stakeholder & Vendor Management

• Serve as the primary AP contact for assigned business units and vendor portfolios
• Manage and resolve vendor inquiries related to invoice status, payments, and discrepancies
• Meet or exceed defined SLAs and KPIs within the Shared Services operating model

Continuous Improvement

• Identify opportunities to streamline processes through automation and data analysis
• Maintain SOPs, work instructions, and knowledge documentation
• Support transition, migration, and stabilization activities for new entities or services

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• 2–5 years of experience in Accounts Payable, Accounting, or Finance
• Prior experience in a Shared Services or Global Business Services (GBS) environment preferred
• Hands‑on experience with ERP systems (SAP preferred; Oracle, Workday, NetSuite acceptable)
• Experience supporting multi‑entity, multi‑currency, or multi‑region operations is an advantage

Required Microsoft & Excel Knowledge

• Strong working knowledge of Microsoft Excel, including:
• Pivot Tables and Pivot Charts
• Advanced formulas (e.g., VLOOKUP/XLOOKUP, IF, SUMIFS, COUNTIFS)
• Data validation, filtering, and reconciliation techniques
• Large data set analysis and error identification
• Experience using Excel for AP analytics, including aging reports, accrual calculations, and variance analysis
• Proficiency in Microsoft Outlook for professional stakeholder and vendor communication
• Working knowledge of Microsoft Word for SOPs, documentation, and audit support materials
• Experience with Microsoft PowerPoint for reporting, presentations, and process updates (preferred)

Required Skills & Competencies

• Strong analytical and problem‑solving skills
• High attention to detail and commitment to accuracy
• Ability to work effectively in an SLA‑driven shared services environment
• Strong written and verbal communication skills
• Customer‑centric mindset with the ability to manage stakeholders professionally
• Continuous improvement and automation‑focused approach

Preferred Qualifications

• Experience with AP automation, OCR, or e‑invoicing platforms
• Knowledge of indirect taxes (VAT, GST, withholding tax)
• Experience supporting audits, SOX compliance, or internal controls
• Exposure to Lean, Six Sigma, or process improvement methodologies

Working Environment

• Shared Services / Global Business Services setting
• Hybrid or on‑site work arrangement depending on business requirements
• Peak activity during month‑end and financial close cycles

OTHER DETAILS (Please read carefully):

Other Details:

• Shift – Must be available in Mid shift
• Hybrid Work Setup - 2-3x a week onsite work
• Location is in UP Techno Hub, Quezon City
• The client prefers candidates who can start ASAP or 15 days upon selection
• Employment Arrangement: Project Based ( 6 months initially – Subject for extension and renewal)

Package includes:

• Competitive Salary Package
• Day 1 Healthcare (HMO) with 1 dependent and Life Insurance Benefits
• Certified Career and Learning Development courses via LinkedIn Learning