Job Summary
The Accounts Payable (AP) Associate is responsible for managing and processing all company invoices in a timely, accurate, and efficient manner. This role requires strong attention to detail, organizational skills, and prior experience in AP processing to ensure compliance with financial policies and procedures.
Key Responsibilities
- Review, verify, and process vendor invoices and employee expense reports in accordance with company policies
- Perform invoice matching (2-way and 3-way matching) with purchase orders and receiving reports
- Ensure timely and accurate entry of invoices into the accounting system
- Prepare and process payment runs (checks, wire transfers, ACH)
- Reconcile vendor statements and resolve discrepancies or billing issues
- Maintain accurate and organized records of all AP transactions
- Communicate with vendors to address inquiries, payment status, and discrepancies
- Assist with month-end closing activities, including accruals and reporting
- Ensure compliance with internal controls, policies, and audit requirements
- Support process improvements and automation initiatives within the AP function
Qualifications
- Bachelor's degree in Accounting, Finance, or a related field (preferred)
- At least 1–3 years of experience in Accounts Payable or invoice processing
- Strong understanding of AP processes, including invoice matching and payment cycles
- Experience working with accounting systems (e.g., SAP, Oracle, NetSuite, QuickBooks)
- Proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables is a plus)
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Good communication and interpersonal skills
