Accounts Payable Clerk

Accounts Payable Clerk

Job Type: Full-Time

Work Hours: Monday to Friday, 8:00 AM to 4:30 PM Mountain Time, with a 30-minute unpaid break

Salary: $1,200 per month

Job Overview:

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our property management team. In this role, you will support the accurate and timely processing of accounts payable transactions across a portfolio of managed properties. You will work closely with property managers, accounting staff, vendors, and other team members to ensure invoices and supporting documentation are accurately received, coded, entered, tracked, filed, and processed. The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced environment with a high volume of transactions, and able to manage multiple priorities while meeting deadlines. Experience with Yardi is preferred, and previous experience using QuickBooks is required.

Key Responsibilities:

• Receive, review, organize, scan, sort, and track vendor invoices and other accounts payable documentation.
• Accurately enter vendor invoices into the Yardi accounts payable system.
• Verify that invoices include the appropriate supporting documentation, coding, and approvals before processing.
• Maintain organized and accurate digital accounts payable records and supporting documentation.
• Track invoices throughout the approval and payment process, following up on outstanding approvals or missing information as needed.
• Investigate and resolve invoice discrepancies, duplicate invoices, incorrect charges, and other payment-related issues.
• Communicate with vendors regarding invoice inquiries, payment status, account discrepancies, and missing documentation.
• Coordinate utility accounts for managed properties, including setting up new accounts, transferring or closing existing accounts, updating billing information, and working directly with utility providers to resolve account issues.
• Reconcile vendor statements against accounts payable records and investigate outstanding or missing invoices.
• Process and review employee expense reports in accordance with company policies and procedures.
• Respond promptly and professionally to phone calls and emails related to accounts payable.
• Provide support and documentation to property managers, accounting staff, and other internal team members regarding accounts payable inquiries.
• Assist with locating invoices, payment records, approvals, and other supporting documentation when requested.
• Perform data entry and other accounting-related administrative tasks as needed.
• Maintain accurate vendor records and accounts payable information within the accounting system.
• Follow established internal controls and company accounts payable policies and procedures.
• Maintain confidentiality when handling financial, vendor, employee, and property-related information.
• Collaborate with the accounting and property management teams to resolve accounts payable issues.
• Perform other accounts payable, accounting, and administrative duties as assigned.

Required Skills & Qualifications:

• At least 1 year of accounts payable experience is required.
• Previous experience in property management, condominium management, real estate, or a similar industry is preferred.
• QuickBooks experience is required.
• Yardi experience is strongly preferred.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Experience with electronic document management, scanning, and digital filing systems.
• Solid understanding of accounts payable processes, including invoice processing, vendor statement reconciliation, expense reports, and payment workflows.
• Strong attention to detail with a high level of accuracy and organization.
• Excellent data entry and document management skills, with the ability to process a high volume of invoices and financial records.
• Strong analytical and problem-solving skills, with the ability to identify discrepancies and resolve issues before processing payments.
• Good numerical aptitude and basic accounting knowledge.
• Ability to prioritize multiple tasks, meet deadlines, and work effectively in a fast-paced environment.
• Strong verbal and written communication skills, with the ability to communicate professionally with vendors, property managers, and internal team members.
• Ability to work independently while collaborating effectively with accounting and property management teams.
• Ability to follow established procedures, maintain confidentiality, and adhere to internal controls and company policies.

Note: An NBI or police clearance will be required upon acceptance of the job offer.