Accounts Payable Assistant

BASIC FUNCTION

The Accounts Payable Staff is responsible for supporting the company's financial operations through accurate processing of invoices, supplier payments, and account reconciliations. The role ensures timely and organized handling of payables while maintaining compliance with company policies and accounting procedures.

DUTIES AND RESPONSIBILITIES

• Process and post supplier invoices and credit notes accurately in the system

• Verify and reconcile purchase orders, invoices, and supporting documents

• Coordinate with suppliers regarding invoice and payment concerns

• Prepare and process supplier payments while ensuring proper documentation and approvals

• Prepare monthly supplier statement reconciliations and monitor outstanding balances

• Address internal and external concerns through email and phone communication

• Ensure compliance with company financial policies and procedures

• Investigate and resolve discrepancies or outstanding creditor items

• Perform other accounting and administrative tasks as assigned

QUALIFICATION GUIDES

Education

• Bachelor's Degree in Accountancy, Accounting Technology, Finance, or any related business course

Licensure

• Not required

Experience

• At least 1 year of related experience is an advantage

• Open to fresh graduates with relevant internship or accounting exposure

Competencies

• Knowledge of accounts payable processes and basic accounting principles

• Proficient in Microsoft Office applications, particularly Excel

• Familiarity with accounting systems is an advantage

• Strong attention to detail and accuracy in financial transactions

• Ability to manage multiple tasks and meet deadlines

• Good communication, coordination, and problem-solving skills

• Able to work independently and collaboratively in a team environment

Work Setup / Conditions

• Office-based work environment

• May require extended hours during month-end or financial closing periods