About Penbrothers
Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.
About the Client
Our client is a dynamic, high-growth business focused on establishing disciplined accounting controls, operational accountability, and scalable financial operations across multiple business units and locations.
About the Role
The Accounts Payable / Accounts Receivable Specialist exists to ensure Legion's financial obligations, vendor relationships, and incoming payments are processed accurately, timely, and consistently. This role owns the day-to-day execution of invoice intake, AP processing, payment application, vendor documentation management, and payment preparation within Restaurant365 and related systems including XtraChef. The role also supports vendor compliance through W-9 collection and maintenance while assisting with annual 1099 preparation activities. Success in this role means vendors are paid accurately and on time, receivables are applied correctly, vendor records remain organized and compliant, and operational teams can trust the integrity of the accounting process. This role directly supports Legion's operational discipline, vendor trust, and scalable financial infrastructure as the company grows.
What You'll Do
Accounts Payable Processing
- Maintain and monitor the AP inbox daily to ensure invoices, statements, and vendor communications are addressed promptly
- Enter and code vendor invoices into Restaurant365 accurately and consistently
- Utilize XtraChef automa on tools to streamline invoice processing and improve accuracy
- Verify invoice documentation, approvals, and coding before payment processing
- Prepare AP payment batches and supporting documentation for approval
Accounts Receivable Support
- Apply incoming payments accurately against open invoices and customer accounts
- Research and resolve payment discrepancies, short pays, and unapplied balances
- Maintain organized documentation related to customer payments and remittance records
Vendor & Compliance Management
- Maintain utility account access and ensure recurring utility payments remain current
- Coordinate with vendors regarding invoice issues, missing documentation, or payment status inquiries
- Collect, organize, and maintain current W-9 documentation for vendors
- Enter and maintain vendor tax and compliance information accurately within Restaurant365
- Support year-end 1099 preparation and processing activities
- Monitor aging reports and escalate risks or unresolved issues appropriately
Financial Accuracy & Controls
- Maintain organized digital records and supporting documentation within approved systems
- Follow established internal controls and approval workflows consistently
- Identify recurring process issues and recommend improvements to increase efficiency and accuracy
- Support month-end close activities related to AP/AR documentation and reconciliation preparation
What You Bring
- 4+ years of accounts payable, accounts receivable, or general accounting support experience
- Transaction processing (invoices, collections), vendor correspondence via email and phone.
- Highly personable, good communication skills, positive attitude, and diplomatic in vendor interactions.
- Experience working within accounting or ERP systems
- Strong organizational skills and attention to detail
- Ability to manage recurring deadlines and prioritize effectively
- Proficiency with Microsoft Excel and digital accounting workflows
- Prior exposure to inventory-related AP/AR, restaurant/hospitality vendors (e.g., food suppliers, utilities, pest control), or manufacturing.
