Accounts Payable / Accounts Receivable Specialist (Hospitality/Restaurant)

About Penbrothers 

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a dynamic, high-growth business focused on establishing disciplined accounting controls, operational accountability, and scalable financial operations across multiple business units and locations. 

About the Role

The Accounts Payable / Accounts Receivable Specialist exists to ensure Legion's financial obligations, vendor relationships, and incoming payments are processed accurately, timely, and consistently. This role owns the day-to-day execution of invoice intake, AP processing, payment application, vendor documentation management, and payment preparation within Restaurant365 and related systems including XtraChef. The role also supports vendor compliance through W-9 collection and maintenance while assisting with annual 1099 preparation activities. Success in this role means vendors are paid accurately and on time, receivables are applied correctly, vendor records remain organized and compliant, and operational teams can trust the integrity of the accounting process. This role directly supports Legion's operational discipline, vendor trust, and scalable financial infrastructure as the company grows. 

What You'll Do

Accounts Payable Processing 

• Maintain and monitor the AP inbox daily to ensure invoices, statements, and vendor communications are addressed promptly 
• Enter and code vendor invoices into Restaurant365 accurately and consistently 
• Utilize XtraChef automa on tools to streamline invoice processing and improve accuracy 
• Verify invoice documentation, approvals, and coding before payment processing  
• Prepare AP payment batches and supporting documentation for approval 

Accounts Receivable Support 

• Apply incoming payments accurately against open invoices and customer accounts 
• Research and resolve payment discrepancies, short pays, and unapplied balances 
• Maintain organized documentation related to customer payments and remittance records 

Vendor & Compliance Management 

• Maintain utility account access and ensure recurring utility payments remain current 
• Coordinate with vendors regarding invoice issues, missing documentation, or payment status inquiries 
• Collect, organize, and maintain current W-9 documentation for vendors 
• Enter and maintain vendor tax and compliance information accurately within Restaurant365 
• Support year-end 1099 preparation and processing activities 
• Monitor aging reports and escalate risks or unresolved issues appropriately  

Financial Accuracy & Controls 

• Maintain organized digital records and supporting documentation within approved systems 
• Follow established internal controls and approval workflows consistently 
• Identify recurring process issues and recommend improvements to increase efficiency and accuracy 
• Support month-end close activities related to AP/AR documentation and reconciliation preparation 

What You Bring

• 4+ years of accounts payable, accounts receivable, or general accounting support experience 
• Transaction processing (invoices, collections), vendor correspondence via email and phone.
• Highly personable, good communication skills, positive attitude, and diplomatic in vendor interactions.
• Experience working within accounting or ERP systems 
• Strong organizational skills and attention to detail 
• Ability to manage recurring deadlines and prioritize effectively 
• Proficiency with Microsoft Excel and digital accounting workflows 
• Prior exposure to inventory-related AP/AR, restaurant/hospitality vendors (e.g., food suppliers, utilities, pest control), or manufacturing.

Our Hiring Process

We utilize AI tools to enhance hiring efficiency and ensure a fair evaluation. Consequently, candidates will engage with an AI Interviewer, supervised by Human Talent Acquisition Experts who will support your entire application journey.

Our AI Expectations: While we encourage you to use AI for CV refinement and research, we require that all interviews and assessments be completed through your own authentic effort. The use of real-time AI assistance during interviews or to complete skills tests is strictly prohibited to ensure a fair and genuine evaluation of your capabilities.

What You'll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies. 

·  Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience. 

·  Employee as our biggest asset: We are genuinely invested in our people's career and welfare.

·  Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home. 

·  Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.